Posted: 09/04/2026
Closing Date: 22/04/2026
Salary: $70,000.00 - $75,000.00
Job Type: Part Time - Fixed Term
Location: Macleod – University Campus
Job Category: Professional Services
Job Description
A school is built on the strength of its people.
Great people make great schools. People create culture.
At Ivanhoe Grammar School, our people create a culture of belonging. A place where ideas are heard and supported. Where you are encouraged to try something new. A place to feel included and valued. Ivanhoe Grammar School is a values-driven, co-educational independent school with a commitment to fostering a community where students, teachers and professional services staff can continually become the best version of themselves. At Ivanhoe Grammar School, we are always looking for great people to join our team. We are always seeking people who are energetic, collaborative and courageous.
Seeking an Academic Secretary – University Campus
We are seeking an Academic Secretary to support the coordination of daily activities and events for our University Campus. This role is primarily based at Glenn College, La Trobe University (Macleod), with some work undertaken at Ivanhoe Grammar School's University Campus (UC), which delivers the School's dedicated Year 9 program in partnership with La Trobe University.
This is a part‑time, fixed‑term, term‑time only position, working two days per week (15 hours), 8.00am–4.00pm, commencing in Term 2, April 2026 through to December 2026 (days negotiable for the successful candidate).
This role plays a vital part in supporting campus operations by coordinating event logistics, staffing arrangements and calendar management, while responding to day-to-day operational needs.
If you have a learning attitude, flexible demeanour, a history of working collaboratively with your colleagues and willingness to respond positively to any day-to-day operational needs that arise, then we would love to hear from you!
What You Will Do
As a key member of the Professional Services team, reporting to the Deputy Head of Campus – Staffing and Operations, you will support the effective running of the University Campus.
In This Role, You Will
- Coordinate academic and campus events, ensuring they are appropriately calendared, approved and operationally compliant
- Arrange event logistics including venue bookings (including La Trobe University venues), staffing, transport and required documentation
- Support daily campus organisation, including staffing and reception coverage
- Assist with student supervision and accompaniment to shared university venues
- Provide first aid support and cover for the Campus Nurse as required
- Work collaboratively with academic staff and professional services teams
Who You Are
You are organised, approachable and adaptable, with the ability to manage multiple tasks in a busy environment.
You Bring The Following Experience And Skills
- Experience in administrative or operational support roles
- Strong organisational, communication and interpersonal skills
- Confidence using digital systems and platforms
- A high level of professionalism, discretion and attention to detail
- A current Working With Children Check
- First aid qualifications, or willingness to obtain and maintain
- An understanding of, and commitment to, child safety and wellbeing
What We Offer You
- A varied support role within a values-driven school community
- A collaborative and supportive working environment.
- Access to ongoing professional development opportunities.
- Great benefits, including a subsidised award-winning café, confidential EAP support, generous above-Award salary, paid parental leave, and more.
- Excellent facilities, including access to the Ridgeway Sports and Aquatic Centre.
Always seeking great people. Your move.
Further information can be found by visiting the Ivanhoe Grammar School's website – Careers - Ivanhoe Grammar School or by viewing the Position Description - here.
For a confidential discussion please contact People and Culture via [Confidential Information].
Applications close
Wednesday, 22 April 2026 at 5pm.
Early applications are encouraged, as interviews may commence prior to this date.
Ivanhoe Grammar School is committed to providing a safe and inclusive environment where everyone is welcome to be themselves. We value student safety. All staff are required to adhere to the School's policies and teachers are required to have a working knowledge and understanding of the Student Wellbeing Policy, the Health and Safety Policy, the Child Safety Code of Conduct and the Respectful Workplace Behaviour Policy. All successful academic applications will be requested to complete a Summary Document of Relevant Work Experience, evidenced through the submission of Statements of Service.
