Designation: Primary Co-ordinator
Department: Academics
Reporting To: Vice Principal
Primary Responsibility: Academic Operations
- Coordinate implementation of curriculum, teaching aids, and academic materials provided by the Central Office
- Maintain updated records of curriculum versions, circulars, and instructions shared by the Principal
- Ensure lesson plans, unit plans, and theme plans are shared with teachers and followed effectively
- Monitor teacher preparedness and classroom readiness on a daily basis
- Provide regular academic feedback to the Central Office at the end of lesson/unit/theme plans
- Plan and submit field trip proposals at the beginning of the academic year for approval
- Plan and monitor curriculum delivery as per the Academic Calendar
- Conduct curriculum workshops, including support programmes and special education discussions
- Observe classes regularly and provide timely, constructive feedback to teachers
- Ensure uniformity in lesson plan implementation across sections
- Draft and review academic circulars and newsletters
- Track academic coverage and effectiveness of support programmes
- Monitor and maintain records of remedial and support programmes
- Collect and validate information on identified students requiring support
- Investigate and verify cases before approving or disapproving referrals
- Forward approved referrals to the Special Educator for further action
- Conduct parent meetings jointly with the Special Educator and update Centre Head
- Monitor student progress and share updates with parents periodically
- Ensure student attendance in all remedial sessions
- Collect weekly progress reports from the Special Educator and maintain records
- Implement and monitor the Children's Library Programme as per Central Office guidelines
- Plan, organize, and coordinate school events such as:
- Parent Orientation
- PTA & PTM
- Field Trips
- Sports Day
- Annual Concert
- Special Events, Competitions & Culminating Activities
- Delegate responsibilities to teaching and non-teaching staff for events
- Arrange proxy teachers when required
- Maintain event records and submit feedback reports to the Principal
- Maintain grade-wise records of extracurricular activities
- Ensure error-free charts and displays on soft boards
- Ensure only parents participate in prize distribution during Sports Day
- Support public relations activities and special events of the school
Secondary Responsibility: Administrative Operations
- Maintain and monitor academic and administrative records
- Be familiar with teacher duties, roles, and disciplinary procedures
- Attend all meetings convened by the Principal unless prior approval is taken
- Adhere to reporting timings as per HR policy (before opening and after closing)
- Follow and implement all school policies and updates
- Conduct monthly inventory checks of teaching aids, lab equipment, and materials
- Route all teacher requisitions to stores through the Coordinator
- Promote effective and optimal usage of teaching resources
- Ensure timely distribution of textbooks and notebooks to students
- Coordinate with Admissions to get advance information on new student joinings
- Liaise with Admin and Maintenance teams to resolve infrastructure issues
- Ensure maintenance entries are updated in the Maintenance Register
- Maintain discipline among students and staff
- Conduct random checks on attendance, academic records, and ERP entries
- Update teachers on ERP codes and processes
- Coordinate and attend parent meetings, appointments, and PTMs
- Keep parents informed about student progress, health issues, and incidents
- Ensure surprise checks and audits are conducted as required
- Clarify roles of Main Teacher, Co-Teacher, Floating Teacher, and Subject Teacher
- Conduct teacher induction programmes (beginning of year & mid-term joiners)
- Conduct refresher trainings on record maintenance and school documentation
