Role Overview

The Personal Assistant (PA) will provide high-level executive and administrative support to the Director of 4K Sports Infra Pvt. Ltd. This role requires exceptional organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced sports infrastructure business environment. The PA will serve as the right hand to the Director, ensuring effective coordination, communication, and execution of business and personal tasks.

Key ResponsibilitiesExecutive Support

Manage the Director's daily calendar, schedule meetings, and coordinate appointments.
Organize and prepare for internal and external meetings, including drafting agendas, preparing presentations, and recording minutes.
Act as the primary point of contact between the Director and internal/external stakeholders.
Handle confidential documents and maintain strict confidentiality at all times.

Business Coordination

Assist in reviewing contracts, proposals, quotations, and official documents before submission.
Coordinate with departmental heads (Sales, Engineering, Procurement, Marketing, HR, Finance) to ensure timely updates and reports to the Director.
Track project progress, deadlines, and follow-ups on behalf of the Director.
Conduct research, prepare business reports, and assist in decision-making with relevant data.

Administrative & Travel Management

Manage travel itineraries, hotel bookings, and logistics for business trips and site visits.
Organize events, client meetings, and conferences on behalf of the Director.
Handle expense tracking, reimbursements, and petty cash management for Director's office.

Communication & Correspondence

Draft, review, and manage official communication (emails, letters, memos, notices).
Liaise with clients, government bodies, and partners professionally on behalf of the Director.
Ensure timely reminders and updates for critical follow-ups.

Personal Assistance (as required)

Assist in managing certain personal commitments of the Director.
Provide flexible support during extended work hours, site visits, and client meetings.

Qualifications & Skills

Education: Graduate/Postgraduate in Business Administration/Commerce/HR/Equivalent.
Experience: 3–6 years as an Executive Assistant/Personal Assistant in a corporate environment (experience in construction, infrastructure, or sports industry preferred).
Skills Required:
Strong organizational and multitasking ability.
Excellent verbal and written communication skills (English, Hindi, and Telugu preferred).
High proficiency in MS Office (Word, Excel, PowerPoint), email drafting, and business correspondence.
Strong coordination, discretion, and problem-solving skills.
Ability to work under pressure with tight deadlines.
Professional demeanor with client-facing ability.

Personal Assistant to Director

Personal Assistant to Chief Executive Officer