Job Description

Team Member - Freight (Accounts Payable - Invoice Processing)

Work Experience: 6 to 8 years in payables

Job location: Vadodara

Job Purpose:Carry out account payable operations which includes vendor invoice processing, payment processing and other related activities for all units.

Key Result Areas	Supporting Actions
1. Freight Bill Passing:Timely bill passing and payments to vendors	Process inward and outward freight invoice against purchase orders (PO) and other supporting documentation on a timely basis Ensure invoices are accurately recorded in the workflow tool and coded in the ERP financial system Verify the accuracy of invoice data for ensuring compliance with company policies and resolve any discrepancies Process each invoice by verifying the lorry receipt copy, sales order, freight master and other supporting documents Process accurately debit notes and credit notes as a when require on time Perform freight clearing, GR/IR clearing, vendor clearing, debit balance etc. as require Ensure security deposit collected from transporter as per SOP Collect data from concern unit team (Finance) for posting accounting entries of provisions, prepaid entries on timely basis
2.Vendor Management & Reporting (MIS):Create & maintain accurate vendor records and prepare reports for management	Create request to generate vendor IDs by validating vendor inputs from procurement team Maintain accurate vendor records and communicate with vendors on a regular basis Prepare reports for Accounts payables such as Variance report, ageing report etc. as requested by management Any exceptional cases to highlighted and escalate on time Support to roll out of any new process &system
3. Compliance of SOPs & Delegation Manual:Implement best practices and ensure high service delivery quality	Adhere to Standard Operating Procedures (SOP) and compliance of DOA, policies, procedure, instructions, if any for the defined activities Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs
4. Statutory compliances:Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits	Manage the receipt of TDS/TCS certificates from vendors on timely basis Ensure compliance of legal provision & procedure of Income tax, FEMA & GST across the assigned activities Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions Follow SOPs to ensure Corporate Governance and regulatory compliances
5. Coordination with Stake Holders:Ensure to resolve all queries on time	Coordinate with respective departments and respond to vendor queries in a timely manner Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing Lead the process of balance confirmation of vendors on defined frequency. Reconcile accounts payable transactions to ensure accurate financial reporting Assist with audits and other compliance activities as needed by teams Any other activity that the management may assign from time to time.

TM Freight (Accounts Payable)