Job Description
Team Member - Freight (Accounts Payable - Invoice Processing)
Work Experience: 6 to 8 years in payables
Job location: Vadodara
Job Purpose:Carry out account payable operations which includes vendor invoice processing, payment processing and other related activities for all units.
Key Result Areas
| Supporting Actions |
1. Freight Bill Passing:Timely bill passing and payments to vendors
| - Process inward and outward freight invoice against purchase orders (PO) and other supporting documentation on a timely basis
- Ensure invoices are accurately recorded in the workflow tool and coded in the ERP financial system
- Verify the accuracy of invoice data for ensuring compliance with company policies and resolve any discrepancies
- Process each invoice by verifying the lorry receipt copy, sales order, freight master and other supporting documents
- Process accurately debit notes and credit notes as a when require on time
- Perform freight clearing, GR/IR clearing, vendor clearing, debit balance etc. as require
- Ensure security deposit collected from transporter as per SOP
- Collect data from concern unit team (Finance) for posting accounting entries of provisions, prepaid entries on timely basis
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2.Vendor Management & Reporting (MIS):Create & maintain accurate vendor records and prepare reports for management | - Create request to generate vendor IDs by validating vendor inputs from procurement team
- Maintain accurate vendor records and communicate with vendors on a regular basis
- Prepare reports for Accounts payables such as Variance report, ageing report etc. as requested by management
- Any exceptional cases to highlighted and escalate on time
- Support to roll out of any new process &system
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3. Compliance of SOPs & Delegation Manual:Implement best practices and ensure high service delivery quality | - Adhere to Standard Operating Procedures (SOP) and compliance of DOA, policies, procedure, instructions, if any for the defined activities
- Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs
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4. Statutory compliances:Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits | - Manage the receipt of TDS/TCS certificates from vendors on timely basis
- Ensure compliance of legal provision & procedure of Income tax, FEMA & GST across the assigned activities
- Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions
- Follow SOPs to ensure Corporate Governance and regulatory compliances
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5. Coordination with Stake Holders:Ensure to resolve all queries on time | - Coordinate with respective departments and respond to vendor queries in a timely manner
- Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing
- Lead the process of balance confirmation of vendors on defined frequency.
- Reconcile accounts payable transactions to ensure accurate financial reporting
- Assist with audits and other compliance activities as needed by teams
- Any other activity that the management may assign from time to time.
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