Job Title: Front Office cum Admin Executive

Location: Ahmedabad, Gujarat

Working Hours: 11:00 AM to 8:00 PM IST

Company: Paperchase Accountancy

About the Role:

Paperchase Accountancy is seeking a professional, proactive, and highly organized Front Office cum Admin Executive to manage front desk operations, coordinate administrative activities, and provide executive support to our senior leadership team. The ideal candidate will be a strong communicator with exceptional organizational skills and the ability to manage multiple priorities in a dynamic corporate environment.

Key Responsibilities:

Front Office Management:

Serve as the first point of contact for visitors, clients, and stakeholders, ensuring a warm and professional welcome
Handle incoming calls, emails, couriers, and visitor coordination with efficiency and professionalism
Maintain reception area, meeting rooms, and common spaces in an organized and presentable manner
Coordinate hospitality arrangements for employees and guests

Administrative Support:

Oversee day-to-day office administration and ensure seamless operational flow
Liaise with vendors, housekeeping, facility management teams, and office suppliers
Maintain organized records of office documents, invoices, contracts, and administrative trackers
Support travel bookings, expense reimbursements, and coordination of office events and activities
Ensure timely execution of administrative processes and escalate issues when necessary

Executive Calendar & Coordination:

Manage calendars, appointments, and meeting schedules for C-level executives
Coordinate internal and external meetings, including cross-time-zone scheduling when required
Schedule interviews, leadership meetings, business reviews, and client interactions
Track meeting priorities, send reminders, and ensure timely follow-ups
Assist leadership with travel arrangements, itineraries, and meeting logistics

Required Skills & Qualifications:

Bachelor's degree in Business Administration, Commerce, Management, or a related field
2–5 years of proven experience in front office, administration, or executive coordination roles
Excellent verbal and written communication skills in English (Hindi proficiency is a plus)
Strong organizational skills with the ability to multitask and prioritize effectively
Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint) and calendar management tools
Professional demeanor with strong stakeholder management and interpersonal skills
Ability to maintain confidentiality and exercise discretion when working with senior leadership

Preferred Attributes:

Prior experience supporting senior management or C-suite executives
Background in professional services, finance, consulting, or accounting industries is highly desirable
Strong problem-solving abilities and a solutions-oriented mindset
High sense of ownership, accountability, and attention to detail
Positive attitude with the ability to work independently and as part of a team

Why Join Paperchase Accountancy

Opportunity to work closely with and learn from senior leadership
Collaborative and growth-oriented work culture
Exposure to global business operations and the professional services industry
Competitive compensation and benefits
A role that offers variety, responsibility, and career development opportunities

Front Office cum Admin Executive

Sr Executive - HR & Admin