Job Title: Front Office cum Admin Executive
Location: Ahmedabad, Gujarat
Working Hours: 11:00 AM to 8:00 PM IST
Company: Paperchase Accountancy
About the Role:
Paperchase Accountancy is seeking a professional, proactive, and highly organized Front Office cum Admin Executive to manage front desk operations, coordinate administrative activities, and provide executive support to our senior leadership team. The ideal candidate will be a strong communicator with exceptional organizational skills and the ability to manage multiple priorities in a dynamic corporate environment.
Key Responsibilities:
Front Office Management:
- Serve as the first point of contact for visitors, clients, and stakeholders, ensuring a warm and professional welcome
- Handle incoming calls, emails, couriers, and visitor coordination with efficiency and professionalism
- Maintain reception area, meeting rooms, and common spaces in an organized and presentable manner
- Coordinate hospitality arrangements for employees and guests
Administrative Support:
- Oversee day-to-day office administration and ensure seamless operational flow
- Liaise with vendors, housekeeping, facility management teams, and office suppliers
- Maintain organized records of office documents, invoices, contracts, and administrative trackers
- Support travel bookings, expense reimbursements, and coordination of office events and activities
- Ensure timely execution of administrative processes and escalate issues when necessary
Executive Calendar & Coordination:
- Manage calendars, appointments, and meeting schedules for C-level executives
- Coordinate internal and external meetings, including cross-time-zone scheduling when required
- Schedule interviews, leadership meetings, business reviews, and client interactions
- Track meeting priorities, send reminders, and ensure timely follow-ups
- Assist leadership with travel arrangements, itineraries, and meeting logistics
Required Skills & Qualifications:
- Bachelor's degree in Business Administration, Commerce, Management, or a related field
- 2–5 years of proven experience in front office, administration, or executive coordination roles
- Excellent verbal and written communication skills in English (Hindi proficiency is a plus)
- Strong organizational skills with the ability to multitask and prioritize effectively
- Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint) and calendar management tools
- Professional demeanor with strong stakeholder management and interpersonal skills
- Ability to maintain confidentiality and exercise discretion when working with senior leadership
Preferred Attributes:
- Prior experience supporting senior management or C-suite executives
- Background in professional services, finance, consulting, or accounting industries is highly desirable
- Strong problem-solving abilities and a solutions-oriented mindset
- High sense of ownership, accountability, and attention to detail
- Positive attitude with the ability to work independently and as part of a team
Why Join Paperchase Accountancy
- Opportunity to work closely with and learn from senior leadership
- Collaborative and growth-oriented work culture
- Exposure to global business operations and the professional services industry
- Competitive compensation and benefits
- A role that offers variety, responsibility, and career development opportunities
