Role Purpose:

Responsible for the day-to-day booking of accounts payable invoices, Invoice Tracker management, monthly AP closing activities.

Designation: Specialist-Forwarding Finance-Global Service Centre

Reporting to: Assistant Manager- Forwarding Finance-Global Service Centre

Key Role Responsibilities:

Book invoices into the system, ensuring accuracy, appropriate approvals, and adherence to company policies.
Perform reconciliations to verify that invoices are booked correctly in the system and cross-check with the sub-ledger to confirm proper interfacing.
Maintain a detailed and up-to-date query sheet, tracking and managing all outstanding invoice issues, following up regularly to ensure timely processing and booking.
Address and resolve invoice queries efficiently, escalating unresolved discrepancies or process bottlenecks to the Team Lead/Manager for further investigation.
Ensure compliance with company policies, tax regulations, and legal requirements in all accounts payable activities, mitigating any potential financial risks.
Assist in maintaining records for audits and ensuring proper documentation for future reference.
Follow internal policies, procedures, and accounting controls to ensure compliance with accounting standards.
Contribute to process improvements by identifying opportunities to streamline operations, enhance efficiency, and reduce manual intervention.
Engage in cross-functional training to build broader knowledge of the business functions and gain insights into the overall customer experience and financial impact.
Ensure high-quality data entry, maintaining the integrity of financial records and ensuring supplier accounts and transactions are accurate and up to date.

Skills Competencies:

Strong attention to detail and accuracy in financial data management.
Ability to work well in a team environment while also being able to handle individual tasks effectively.
Proficiency with accounting software and MS Office, particularly Excel for data analysis and reporting.
Effective communication and problem-solving skills to manage customer inquiries and resolve issues professionally.
Good verbal and written communication skills.
Ability to work in a fast-paced, dynamic environment with multiple priorities.
Ability to maintain confidentiality and handle sensitive information.

Education Qualifications:

Specialist - Forwarding Finance - Global Service Centre