Role Purpose:
Responsible for the day-to-day booking of accounts payable invoices, Invoice Tracker management, monthly AP closing activities.
Designation: Specialist-Forwarding Finance-Global Service Centre
Reporting to: Assistant Manager- Forwarding Finance-Global Service Centre
Key Role Responsibilities:
- Book invoices into the system, ensuring accuracy, appropriate approvals, and adherence to company policies.
- Perform reconciliations to verify that invoices are booked correctly in the system and cross-check with the sub-ledger to confirm proper interfacing.
- Maintain a detailed and up-to-date query sheet, tracking and managing all outstanding invoice issues, following up regularly to ensure timely processing and booking.
- Address and resolve invoice queries efficiently, escalating unresolved discrepancies or process bottlenecks to the Team Lead/Manager for further investigation.
- Ensure compliance with company policies, tax regulations, and legal requirements in all accounts payable activities, mitigating any potential financial risks.
- Assist in maintaining records for audits and ensuring proper documentation for future reference.
- Follow internal policies, procedures, and accounting controls to ensure compliance with accounting standards.
- Contribute to process improvements by identifying opportunities to streamline operations, enhance efficiency, and reduce manual intervention.
- Engage in cross-functional training to build broader knowledge of the business functions and gain insights into the overall customer experience and financial impact.
- Ensure high-quality data entry, maintaining the integrity of financial records and ensuring supplier accounts and transactions are accurate and up to date.
Skills Competencies:
- Strong attention to detail and accuracy in financial data management.
- Ability to work well in a team environment while also being able to handle individual tasks effectively.
- Proficiency with accounting software and MS Office, particularly Excel for data analysis and reporting.
- Effective communication and problem-solving skills to manage customer inquiries and resolve issues professionally.
- Good verbal and written communication skills.
- Ability to work in a fast-paced, dynamic environment with multiple priorities.
- Ability to maintain confidentiality and handle sensitive information.
Education Qualifications:
- Bachelor s degree in accounting, Finance, or related field.
- 3-5 years of experience in Accounts Payable or a related field.
- Knowledge of accounting principles.
- Familiarity with accounting software and systems (e.g. Oracle).
