Overview

This role involves managing end-to-end procurement and financial operations, including handling purchase requisitions and purchase orders through ERP systems like SAP or SAP Ariba, while ensuring compliance with financial policies. It includes overseeing vendor onboarding, maintaining vendor master data, and acting as a key liaison to resolve invoicing and payment issues. The role also focuses on budget management through internal order setup and regular reporting to support proactive spend planning. Additionally, it supports audit readiness by maintaining accurate documentation, responding to audit requests, and driving process improvements within the Procure-to-Pay cycle to enhance efficiency and compliance.

Responsibilities

Key Responsibilities

Procurement & Financial Operations:

Manage end-to-end purchase requisition and Purchase Order (PO) lifecycles, including processing advance payment requests utilizing SAP, SAP Ariba, or similar ERP procurement platforms.

Ensure accurate coding, formatting, and compliance of all purchasing documents with corporate financial policies.

Oversee month-end operational data collection, KPI consolidation, and performance reporting to support leadership review.

Vendor Governance & Relationship Management:

Facilitate and streamline the onboarding of new vendors by collaborating closely with internal Master Data Management (MDM) teams and global workflow tools.

Serve as the primary liaison for vendors, Sales, and Marketing teams to resolve invoice discrepancies, expedite payment tracking, and clear outstanding balances.

Maintain the integrity of the Vendor Master Database by executing real-time updates, extensions, and the blocking/unblocking of vendor codes as dictated by business needs.

Budgetary Control & Reporting:

Setup, monitor, and maintain Internal Orders (IO) to ensure adequate funding is secured and allocated for all business unit expenditures.

Generate and distribute high-visibility, bi-weekly budgetary reports highlighting fund allocation and available run-rate to enable pro-active spend planning by stakeholders.

Compliance & Audit Support:

Spearhead and manage ad-hoc PO/PR audit requests, ensuring all documentation is retrieval-ready and compliant with internal and external audit standards.

Identify processing bottlenecks within the local P2P cycle and recommend corrective actions to improve transaction turnaround times

Qualifications

Qualifications & Key Requirements

Education & Experience:

Bachelor's degree in commerce, Finance, Business Administration, or a closely related field.

3-4 years of progressive experience in P2P operations, accounts payable, or procurement operations within a GCC or a fast-paced shared services environment.

Technical Skills:

Hands-on proficiency in Enterprise Resource Planning (ERP) software, specifically SAP (MM/FI modules) and specialized procurement tools like SAP Ariba or Coupa.

Solid understanding of automated vendor onboarding workflows and Master Data Management (MDM) principles.

Advanced proficiency in the Microsoft 365 suite, particularly Excel (data analysis, VLOOKUPs, formulas, pivot tables) for complex reporting and fund tracking.

Soft Skills & Competencies:

Strong stakeholder management skills with the ability to confidently support cross-functional business units (Sales, Marketing, Finance).

Exceptional verbal and written communication skills to handle complex vendor queries and cross-border team coordination.

Analytical mindset with high attention to detail, crucial for maintaining master data integrity and discovering funding variances.

Senior Executive - Sales Enablement