Designation: Executive Assistant

Education: Graduate

Experience: 10 to 15 Years in a corporate office of a well reputed company.

Job Location: Head Office, Ballard Estate, Mumbai

Roles and Responsibilities: -

Provides high level of secretarial assistance to Business Head.
Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.
Coordinate with Project Offices and Factories for collecting MIS.
Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head.
Reminding important task, meetings and deadlines.
Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
Coordinates with internal and external stakeholders on behalf of Office of Business Head.
Collating and compiling MIS and Technical Information.
Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
Maintain Contacts / Business Cards/ guest list.
Prepare MOM and circulate the same to concerned departments.
Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
Maintaining office stationery and necessary office supplies.
Booking and arranging Travel, Visa, Transport and Accommodation.
Any other task assigned by the management from time to time

Required Candidate profile

Excellent written & spoken English communication and Presentation skills.
Proficiency in Microsoft Word and Excel is a must.
Good command Shorthand, Dictation, and Typing.
Proactive with high energy level, self-starter and ability to turn around things.
Must have good interpersonal Skills.

Senior Executive Assistant

Executive Assistant