Job Description

Job Purpose/Objective The role will collaborate closely with the Head–HR for the execution of Learning & Development, Talent Acquisition, Performance Management, HR Operations, employee life cycle management, statutory compliance, talent development, audit readiness and Employee Experience. The role will work closely with the HOD to build a high-performance, inclusive, and engaged workforce aligned with organizational growth.

Key responsibilities 1. Statutory Compliance & Regulatory Governance

Ensure end-to-end compliance under: 1. BOCW Act 2. Shops & Establishments Act 3. CLRA and other applicable labour laws
Manage statutory registrations, renewals, licenses, returns, and documentation.
Compliance with respect to periodical returns for PF, ESI, Bonus, Payment of wages and Minimum wages Act.
Coordinate with respective SPOC for maintaining statutory registers and ensure timely submissions.
Handle labour inspections and statutory audits.
Conduct contractor/vendor compliance audits and drive corrective actions.
Ensure 100% statutory compliance for on-roll and contract workforce.
Maintain harmonious industrial relations and manage local stakeholders. 2. Manpower Planning & Resourcing:
Manpower Budgeting and provide replacements to departments during attrition and ensure department/organization productivity is not affected.
Working in close collaboration with Talent Acquisition Team to ensure timely closure of the vacant position.
Partner with business to identify the need of the vacant role and liaise with TA team in sourcing.
Plan and strategize for Diversity hiring
Ensure that the Recruitment SOP is being followed.
Complete the documentation and onboarding of candidate
Preparing HR reports and MIS reports for HOD, BU Head and Regional Office. 3. Payroll processing:
To adhere to payroll processing timeline.
To validate the Employee masters as and when the changes effected.
To be part of maker / checker in payroll process at BU / SSC.
Monitor the reimbursement, entitlements, and other monetary benefits of staff.
Coordination with SSC HR / SSC Payroll and Zing HR team for smooth process of payroll. 4. Performance Management:
Timeline adherence to Goal/KPI setting process & to Mid-Term review and the year-end review.
Ensure completion of PIP for identified employees
Assist departments and HODs in conducting performance reviews.
Develop linkages in appraisal for identifying training and development needs, career planning, potential reviews and assessment. 5. Rewards and Recognition:
Ensuring Rewards and Recognition programs and processes are implemented as per the timeline.
Taking initiative for engagement of employees via non-monetary appreciation models.
Focus on Employee Wellness program and take initiative around the same. 6. Vendor Management & Compliance
Manage and update Simpliance portals for compliance governance.
Train vendors on Simpliance and ensure adherence to digital compliance processes.
Oversee HR-related vendor management.
Ensure vendors meet statutory and contractual obligations. 7. Process Control & Internal Audits:
Assistance to be provided with respect to implementation of Company policies, procedures, SOP's from time to time.
Ensure the SOPs and Procedure manual for the department is in place.
Participate in the Internal and External Audits and ensure that there are zero non-compliance.
Closely monitor outsourced activities and SLA 8. Learning, Capability Building & Skill Development
Prepare plans for training and development in co-ordination with our COE - L&D team for people based on needs analysis and career opportunities within organization
Organizing / executing training workshops, for employees
Deploy multi-skilling initiatives for warehouse, logistics, engineering, and admin teams.
Partner with technical institutes and skill development bodies.
Drive structured training and capability enhancement programs. 9. MIS:
Preparing HR reports and MIS reports for HOD / BU Head / Regional Office.
Assistance in HR reports preparations and when required at BU as well as RO level. 10. Employee Engagement:
Coordination on Employee engagement surveys (Great Places to work etc) and implementation of action plans.
Developing and delivering the organization's internal communication strategy, planning and calendar of activity, supporting us to increase levels of employee engagement.
Build and maintain effective relationships with internal stakeholders.
Coordinating with respective stakeholders in organizing Townhalls 11. Budgeting, Audit & Administration
Prepare and manage: 1. HR Budget 2. Admin & Facility Budget
Support audit readiness (HR, Finance, MIS, Statutory).
Monitor HR / administrative expenses and ensure cost optimization. 12. Welfare & Sustainability:
Employee grievance redressal.
Find and evaluate the projects for sustainability which are in line with Schedule VII and vision of the organization.
Follow up with the implementing agencies for reviewing their performance.
Ensure timely preparation of reports, remittance of funds to the implementing agencies, maintaining monthly tracker for progress and expense, upload projects and details in sustainability system.
Co-ordination & execution of CSR Projects & activities as per Schedule VII.
Conceptualize and organize volunteering activities.
Lead the CSR activities for the BU and ensure tracker and follow up for on-going projects. 13. Health & Safety:
Ensure that the Company Security, Health, Safety & Environment policy, and procedures are observed in all HR related activities/functions 14. Facility, Logistics & Infrastructure Management
Coordinate facility maintenance and office administration.
Oversee housekeeping operations and manpower attendance.
Maintain inventory records and office supplies.
Manage transport administration: 1. Vehicle logs 2. Transport schedules 3. Maintenance coordination

Qualifications & Competencies

Skills and Competencies

Good Communication, interpersonal and facilitation skills
Proficient in MS Office
Strong track record in Compliance
Strategic thinking and execution
Influencing & stakeholder partnership
Data-driven decision making
Innovation in HR practices
Strong communication & facilitation skills
High integrity, empathy & people-centric mindset

Stakeholder Internal: All employees On roll and off roll, respective SPOC at Regional Office. External: Vendor partners, Potential Candidates, Govt Authorities etc.,

Educational Qualification (min)
MSW – HR or MBA (HR) from a reputed institution.
Strong academic foundation with exposure to labour laws, industrial relations, and HR systems.
Preferred Certifications if any -
Range/ Min no of years - of overall

Experience Required

Minimum of 14 years experience into HR. Preferred Expertise :

Setting up HR operations in Greenfield and Brownfield projects.
Min no of years of Industry specific

Experience Required, If Any & The

industry type

Working Conditions

2-3 years in manufacturing or warehouse & logistics industries environments

Based at Chennai Global Logistic Park.
Field presence required across project, warehouse and facility.

Manager - People Generalist - Chennai Global Logistics Park