Job description

We are building a portfolio of Clean Sports Nutrition products and looking for a Vendor Operations Executive to take care of the moving parts. We are looking for people who are passionate about fitness, sports and health themselves and understand the importance of what we are building. More below, if you are keen - you can also write to us at [HIDDEN TEXT]

You can know more about the company at betheshyft.com and instagram.com/shyfthealth

Role Overview

This role will act as the central coordinator between manufacturers, packaging vendors, labs, and internal teams, ensuring smooth execution of production, quality, and dispatch.

Responsibilities

Own manufacturer & vendor coordination

Coordinate with contract manufacturers for production planning and execution
Raise and track purchase orders (POs) across raw materials and packaging
Work closely with packaging vendors
Follow up on timelines, delays, and dispatch schedules

Own production tracking & inventory visibility

Track production batches and ensure timely completion
Maintain visibility on raw material and finished goods inventory
Coordinate internally to avoid stockouts or overproduction

Own quality, labs & compliance coordination

Coordinate with third-party labs for product testing (COA, microbiology, etc.)
Maintain documentation for batch records, test reports, and compliance
Ensure product labels and claims are aligned with regulatory requirements

Own dispatch & logistics coordination

Coordinate movement of goods from manufacturers to warehouse/3PL
Track shipments and resolve delays or discrepancies

Own documentation & operational hygiene

Maintain records for POs, invoices, GRNs, and vendor communication
Track vendor performance across timelines and quality

Qualifications

Have 2–4 years of experience in supply chain, operations, or vendor management in nutraceuticals, food, FMCG
Have worked with third-party manufacturers and packaging vendors
Have hands-on experience with lab testing coordination and compliance documentation (COA, FSSAI, etc.)
Strong follow-up and coordination skills — comfortable managing vendors over calls, WhatsApp, and email
Comfortable working on Excel / Google Sheets for tracking and reporting
Comfortable handling multiple moving parts without things slipping

You should not apply if you:

Do not have prior experience working with manufacturers or physical product supply chains
Are not comfortable with constant follow-ups and vendor coordination
Prefer purely strategic roles and avoid execution-heavy work