Department: Core - Business Infrastructure & Operations

Location: Gurugram, India

Description

We are looking for a Team Assistant to join our fun, supportive and international team in Gurugram, India. As a Team Assistant, you will provide an extensive and complex range of organizational and administrative tasks in support of our Wider Asia and India Advisory Management teams. The ideal candidate will thrive on project management, coordination, organisation and will be a self-starter. The position would be suitable for applicants with a range of experience from someone starting their career through to a person with several years of experience in an administrative role.

We are looking for someone with excellent organizational skills, who is a confident communicator, who is fluent in English, capable of dealing with people at all levels, and always maintain a confidential and professional communication.

Reliability and adaptability are vital for this role, together with the ability to work independently and to be flexible on handling various organizational tasks with changing deadlines and priorities.

Key Responsibilities

Essential scope for Wider Asia Advisory Support

Working as part of Advisory BD team and working closely with APAC Commercial team:

Create advisory opportunities on Sales Force and update accordingly based on BD development
Draft advisory contracts, manage client's feedback on contract terms, work with APAC Legal team for contract review, and work with client on contract execution
Work collaboratively with APAC Commercial team if the deal is a subscription cross-sell
Create projects on ERP and interface with APAC Finance team on revenue recognition process
Provide timesheet code to Advisory team once it is active on ERP

Essential scope for India Advisory Support

Managing weekly advisory check-ins and opportunity tracker with close collaboration with the team including proposal management for advisory clients in India
Creation of opportunities of Salesforce and pipeline management
Managing internal processes for advisory contracts (drafting, status tracking, signing, adding to ERP), including acting as a point of contact between advisory leads, legal, finance, project coordination, and clients (mainly India and Singapore focus and potentially broader APAC support)
Draft advisory contracts, manage client's feedback on contract terms, work with APAC Legal team for contract review, and work with client on contract execution
Work collaboratively with APAC Commercial team if the deal is a subscription cross-sell
Performing tasks related client onboarding, project creation and documentation and invoicing via CRM and ERP
Managing revenue recognition processes month-to-month
Create projects on ERP and interface with APAC Finance team on revenue recognition process
Provide timesheet code to Advisory team once it is active on ERP

Potential scope

Organizing internal meetings for the Advisory Leads with: Finance, Project Coordinator, Commercial team.
Supporting and coordinating the internal activities of the Advisory team such as internal events and trainings
[Optional]: Providing all-round support to the India Head of Advisory, Head of Wider Asia and Singapore based Advisory leadership; organizing and managing a comprehensive schedule of meeting and diary requirements, organizing and booking travel arrangements, managing timesheets and expense claim.

What we are looking for

Required attributes:

Excellent interpersonal skills with ability to build relationships at all levels
A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at any one time and able to plan ahead
Passionate about teamwork but able to work independently, too
Excellent project management, organisational skills, time management and attention to detail
Attention in detail is very important, and is comfortable at formatting contracts
Strong ability to communicate clearly and professionally with both internal colleagues and clients
Excellent MS office skills particularly Outlook (diary management across different time zones)
Ability to speak and write fluently in English

Desirable attributes:

Work experience as a team assistant or within an administrative position
Proven experience working for a fast-growing professional services business or in a sales/client-facing environment
Prior experience working in various India and APAC, ASEAN countries
Proven work experience managing complex meeting schedules across multiple time zones
Experience with CRM and ERP systems, such as Salesforce, Microsoft Dynamics or other platforms

What we Offer

A fun, informal, collaborative, and international work culture
A competitive salary package
Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills within the responsibilities of your role and within the wider context of the industry
Access to our Employee Assistance Programme (EAP), offering a complete support network that offers expert advice and compassionate guidance 24/7/365, covering a wide range of personal and professional aspects

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.

Team Assistant - Advisory

Assistant Team Lead