About Mindstix Software Labs

Mindstix accelerates digital transformation for the world's leading brands. We are a team of passionate innovators specialized in Digital Experiences, Enterprise Mobility, Cloud Engineering, and Data Science.

Our UX studio and modern-stack engineers deliver world-class products for our global customers, including Fortune 500 enterprises and Silicon Valley startups. Our work impacts a diverse set of industries such as eCommerce, Luxury Retail, SaaS, Consumer Tech, Health Tech, and Hospitality.

A fast-moving open culture powered by curiosity and craftsmanship. A team committed to bold thinking and innovation at the very intersection of business, technology, and design. That's our DNA.

Roles and Responsibilities:

Mindstix is looking for a detail-oriented and proactive Accounts Receivable Executive with 2+ years of relevant experience. The role involves handling contract-related documentation, timely invoicing, accurate reconciliations, and maintaining strong client relationships to support smooth cash flow operations.

Manage the full cycle of accounts receivable, including invoicing, collections, reconciliations, and reporting.
Manage contract-related activities, including SOW (Statement of Work) documentation for multiple global IT customers.
Prepare and update SOWs with diligence, ensuring accuracy and compliance with customer requirements.
Maintain accurate documentation of customer interactions, payment commitments, and escalations.
Coordinate with internal teams to prepare timesheets and share them with customers as per agreements.
Prepare and share timely and detailed invoices while coordinating with internal teams (Finance, Operations etc) for accuracy.
Monitor outstanding receivables, follow up with clients, and proactively resolve discrepancies, disputes, and delays.
Support month-end and year-end closing activities with AR schedules and reconciliations.
Ensure compliance with company policies, accounting standards, and internal controls while maintaining confidentiality of sensitive information.
Work closely with global stakeholders, demonstrating professionalism and effective communication.
Manage cross-border taxation requirements for US clients, ensuring compliance with applicable tax regulations and internal company policies.
Perform and review taxation calculations accurately, with a strong understanding of cross-border tax structures and implications.

Qualifications and Skills

Bachelor's degree in Accounting, Finance, Commerce, or a related field.
Minimum 2+ years of experience in Accounts Receivable or a similar finance function.
Strong understanding of AR processes, invoicing, reconciliations, and contract management.
Proficiency in MS Excel and exposure to ERP/accounting systems (SAP, Oracle, QuickBooks, or equivalent).
Strong organizational skills with attention to detail and accuracy.
Excellent communication and interpersonal skills for client coordination and issue resolution.
Ability to work with global stakeholders and cross-functional teams.
High level of integrity with the ability to maintain confidentiality in handling financial data.
Knowledge or familiarity with US accounting practices and taxation will be an added advantage.

Who Fits Best

You are detail-oriented, organized, and enjoy working with numbers, contracts, and financial data.
You thrive in structured yet fast-paced environments where accuracy and timeliness are key.
You are proactive in following up with clients and resolving payment-related issues with tact and professionalism.
You value collaboration and work well with finance, sales, and operations teams.
You take ownership of your work, consistently meet deadlines, and maintain high standards of diligence and confidentiality.
You communicate clearly and confidently with global stakeholders, both in writing and conversation.

Benefits

Opportunity to work with global clients and operations.
Flexible and collaborative work environment with a strong focus on work-life balance.
Competitive compensation and performance-based rewards.
Health insurance coverage and wellness benefits.
Recognition programs to celebrate achievements and contributions.
Opportunities for professional development, learning, and career growth in finance and accounting.
Exposure to cross-functional teams and global business processes.

Location

This position is primarily based at our Pune (India) headquarters, requiring all potential hires to work from this location. A modern workplace is deeply collaborative by nature, while also demanding a touch of flexibility. We embrace deep collaboration at our offices with reasonable flexi-timing and hybrid options to our seasoned team members.

Equal Opportunity Employer

Mindstix is committed to an inclusive and diverse work environment. We do not discriminate based on race, colour, ethnicity, ancestry, national origin, religion, gender, gender identity, gender expression, sexual orientation, age, disability, veteran status, genetic information, marital status or any other legally protected status.

Accounts Receivable Specialist