Job Description: Executive Assistant

Department: Business Operations (Managing Director Office)

Reporting To: Managing Director

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate should be discreet, efficient, and capable of managing multiple priorities in a fast-paced environment.

This role requires strong coordination skills, business understanding, and the ability to act as a bridge between leadership and internal/external stakeholders.

Key Responsibilities

Manage and maintain the MDs/Directors calendar, appointments, and travel schedules
Prioritize meetings and ensure optimal time management
Prepare meeting agendas, presentations, reports, and minutes
Screen calls, emails, and correspondence with professionalism
Act as a point of contact between leadership and internal departments
Coordinate with branch heads and functional leaders for updates and reports
Follow up on action points and ensure timely closure
Maintain confidential records and documents
Organize internal meetings, reviews, and leadership discussions
Arrange travel, accommodation, and logistics
Maintain expense records and reimbursements
Ensure documentation and filing systems are structured and accessible
Assist in preparing MIS, dashboards, and performance reports
Support leadership in special projects and new initiatives
Conduct research and compile data for business decisions
Monitor deadlines and ensure timely execution of deliverables

Skills Competencies

Strong organizational and multitasking abilities
Excellent verbal and written communication skills
High level of discretion and confidentiality
Proficiency in MS Office (Excel, PowerPoint, Word)
Strong follow-up and coordination skills
Ability to work under pressure and tight deadlines
Problem-solving mindset and proactive approach

Qualifications

Bachelors degree (MBA preferred but not mandatory)

10-20 years of experience as an Executive Assistant / Personal Assistant

Experience Supporting Senior Leadership Is Preferred

What Were Looking For

Someone who anticipates needs rather than waits for instructions

A professional who can handle sensitive information with maturity

A dependable, organized, and detail-driven individual

A calm and composed personality in high-pressure situations

If you are interested kindly send their your updated resume at [HIDDEN TEXT]

This job is provided by Shine.com

Executive Assistant to Managing Director