Company Description

Plex Machines Pvt. Ltd. is an Indian company specializing in manufacturing high-performance Extrusion Coating and Lamination Lines. As a pioneer in the industry, Plex is the first Indian manufacturer of Extrusion Coating and Lamination Line with a speed of 350 meters per minute. Known for designing and building advanced systems, Plex delivers superior multi-layer composite structures for flexible packaging applications. Our compact, innovative designs and user-friendly features ensure optimal performance and increased machine uptime.

Job Purpose

The HR & Admin Executive will be responsible for executing day-to-day HR operations and managing administrative functions of the organization, including employee documentation, attendance management, recruitment coordination, office administration, and facility support.

Roles & Responsibilities

1. HR Operations

Manage employee joining and exit formalities.
Maintain employee personal files and HR database.
Issue appointment letters, confirmation letters, and relieving letters.
Maintain HR documentation and records.

2. Recruitment Coordination

Post job openings on recruitment platforms.
Screen applications and coordinate interview scheduling.
Communicate with candidates regarding interview schedules and documentation.
Maintain candidate database.

3. Attendance & Leave Management

Track daily employee attendance.
Maintain leave records and attendance registers.
Prepare a weekly attendance summary for payroll processing.
Monitor late coming and absenteeism.

4. Payroll Support

Provide attendance and leave data to accounts for payroll processing.
Verify overtime and leave deductions.

5. HR Compliance Support

Maintain statutory registers and employee records.
Maintain documentation related to contract labour.

6. Employee Support

Address employee queries related to attendance, leave, and HR policies.
Handling employee grievances and communication.
Support training and employee engagement activities.

Administrative Responsibilities

1. Office Administration

Manage office supplies, stationery, and inventory.
Maintain office records and administrative documentation.

2. Travel Management

· Book domestic & international travel tickets.

· Arrange hotel accommodation.

· Coordinate visa documentation.

· Maintain travel expense records.

3. Facility Management

Supervise housekeeping, security, and office maintenance.
Ensure cleanliness and upkeep of office and factory premises.
Coordinate repair and maintenance of office facilities.

4. Vendor & Service Coordination

Coordinate with vendors for office maintenance, housekeeping, and services.
Monitor service quality and maintain vendor records.

· Handle AMC contracts (AC, DG set, elevators, etc.).

· Coordinate with utility vendors (electricity, internet).

5. Asset Management

Maintain records of office assets such as laptops, furniture, and equipment.
Track asset allocation to employees.

Qualifications

Bachelor's degree in Human Resources / Business Administration / Commerce
MBA in HR preferred

Experience

Minimum 4 years of experience in HR operations or administration
Experience in a manufacturing environment preferred

Key Skills

Knowledge of HR processes and documentation
Basic understanding of labour laws
Strong organizational and coordination skills
Good communication and interpersonal abilities
Proficiency in MS Excel and office software

Senior Executive Human Resources