Job Title: HR & Admin Executive

Company: Multiplier AI (https://multiplierai.co/)

Location: Noida (Work from Office)

Employment Type: Full-Time

Work Mode: Work from Office (Noida)

Notice Period: Immediate to 15 Days Preferred

Compensation: As per company standards and candidate experience.

About the Role

Multiplier AI is seeking a proactive and highly organized HR & Admin Executive to manage employee relations, HR operations, office administration, vendor coordination, system administration, and day-to-day operational activities. The ideal candidate should be capable of handling both HR and administrative responsibilities while ensuring smooth office operations and a positive employee experience

.

Key Responsibilities

Handle employee onboarding, induction, documentation, and exit formalities
Maintain employee records, attendance, leave management, and HR database
Manage HR operations through Keka HRMS, including employee records, attendance, leave management, onboarding, and HR documentation
Draft and manage offer letters, appointment letters, experience letters, and other HR-related documents
Support employee engagement initiatives and HR programs
Address employee queries and concerns in a timely and professional manner
Foster positive employee relations and contribute to a healthy work environment
Assist in grievance handling and conflict resolution
Support HR policies, procedures, and compliance-related activities
Coordinate with management on employee performance, attendance, and disciplinary matter

Administration & System Administration

Manage day-to-day office administration and ensure smooth office operations
Coordinate with vendors and service providers for housekeeping, stationery, internet, maintenance, courier services, office equipment, and other operational requirements
Obtain quotations, negotiate with vendors, process purchase requests, and ensure timely delivery of services and supplies
Maintain vendor records, agreements, invoices, and payment follow-ups. Handle office supplies, inventory management, procurement, and asset tracking
Ensure proper functioning and maintenance of office infrastructure and facilities
Monitor and coordinate maintenance of CCTV systems, biometric devices, access control systems, networking equipment, and office security infrastructures
Manage employee laptop allocation, asset issuance, asset recovery, and IT inventory records. Coordinate system setup, email account creation, software access, user permissions, and onboarding/offboarding IT requirements
Liaise with IT vendors and service providers for hardware, software, internet, and technical support requirements
Coordinate with security personnel and vendors to ensure workplace safety and security standards
Manage employee seating arrangements, workstation allocation, and office assets
Coordinate meetings, employee events, travel arrangements, and administrative requirements
Visit banks, government offices, vendors, courier offices, and other external locations whenever required for official work
Manage office documentation, contracts, licenses, and compliance-related records
Ensure office discipline, cleanliness, safety, and workplace standards are maintained
Provide administrative support to leadership and assist in operational reporting

Required Skills

Strong communication and interpersonal skills
Good understanding of HR operations and employee relations
Hands-on experience with Keka HRMS (attendance, leave management, employee lifecycle management, onboarding, and HR documentation).Basic understanding of system administration, IT asset management, networking, CCTV systems, biometric devices, and user access management
Experience in office administration, facility management, and vendor coordination
Strong organizational, coordination, and multitasking abilities
Problem-solving mindset with attention to detail
Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace
Ability to work independently and take ownership of responsibilities
Willingness to travel locally for office-related work whenever required

Qualification

Bachelor's Degree in Human Resources, Business Administration, Management, Information Technology, or a related field. MBA/PGDM in HR will be an added advantage

Experience

1–4 years of experience in HR, Administration, or Operations
Experience in employee relations, HR operations, office administration, facility management, vendor coordination, IT asset management, and office operations is preferred

Preferred Candidate

Immediate joiners preferred
Prior experience working on Keka HRMS is highly preferred
Familiarity with IT asset management, CCTV monitoring, biometric systems, and basic system administration
Energetic, proactive, and highly organized
Comfortable handling HR, administration, and operational responsibilities in a fast-paced environment
Strong ownership mindset with a hands-on approach toward office operations and employee support