Project Co-ordinator

Job Description

Are you someone who thrives at the intersection of strategy and execution Do you find satisfaction in bringing order to complexity, turning ambitious plans into tangible outcomes, and ensuring that every detail aligns with the bigger picture

We believe that great projects are built on more than just processes they're powered by people who embody our core values of Exuberant Support, Proactive Approach, Continuous Knowledge Enhancement, Organization above Team and Self, Respect & Care, and Love for Environment. These aren't just principles we talk about; they're the foundation of how we work, grow, and succeed together.

As a Project Coordinator at ESDS, you'll be the vital link that keeps projects moving forward bridging teams, anticipating needs, and transforming complexity into clarity. This role is perfect for someone who loves the craft of coordination: someone who sees the potential in every challenge and knows that the smallest details can make the biggest difference.

Here's a detailed overview of what this role entails:

Responsibilities

Administrative Support: Provide administrative support to the Project Manager, including scheduling meetings, managing calendars, and organizing project-related documentation.
Communication Facilitation: Facilitate communication among project team members, stakeholders, clients, and other relevant parties by distributing information, scheduling meetings, and maintaining communication channels.
Documentation Management: Maintain project documentation, including plans, schedules, progress reports, meeting minutes, and other relevant records, ensuring they are accurate, up-to-date, and easily accessible.
Task Coordination: Coordinate tasks and activities among project team members, ensuring alignment with project objectives, priorities, and deadlines.
Resource Coordination: Assist in coordinating resources, including human resources, materials, and equipment, to support project activities and ensure efficient project execution.
Risk Management Support: Support the identification, assessment, and mitigation of project risks by maintaining risk registers, tracking risk mitigation actions, and assisting in implementing risk response strategies.
Quality Assurance Assistance: Assist in quality assurance activities to ensure project deliverables meet quality standards and client requirements, including conducting quality inspections and audits as needed.
Budget Monitoring: Assist in monitoring project expenses, tracking budget utilization, and updating financial reports to ensure adherence to the project budget.
Stakeholder Engagement: Engage with project stakeholders to gather requirements, provide updates, address concerns, and manage expectations throughout the project lifecycle.
Timeline Management: Support the monitoring of project timelines, milestones, and deliverables, identifying any deviations and assisting in implementing corrective actions to keep the project on track.
Problem-Solving: Assist in identifying project issues, analyzing root causes, and proposing solutions to overcome challenges and obstacles.

Desired Skills

Communication Skills: Excellent verbal and written communication skills, with the ability to convey information effectively to diverse audiences.
Organizational Skills: Strong organizational abilities, including the ability to prioritize tasks, manage time efficiently, and work effectively under pressure.
Attention to Detail: Meticulous attention to detail, ensuring accuracy and completeness in all project documentation and communications.
Team Collaboration: Ability to work collaboratively within a team environment, fostering positive relationships with colleagues and stakeholders.
Analytical Skills: Strong analytical and problem-solving skills, with the ability to analyze information, identify issues, and propose solutions. Very good with MS excel and MS word.
Adaptability: Flexibility and adaptability to adjust to changing project requirements, priorities, and deadlines.

Qualifications

BBA/BCA/B.Com/BCS/B.Sc.
Candidates with CAPM certification or similar credentials will be preferred.
Fluent in English, Hindi, or Marathi.
0 to 3 years of work experience.