Purpose

The Warehouse Executive is responsible for managing receipt, storage, issuance, and documentation of raw materials, packaging materials, finished goods, and other inventory in compliance with GMP (Good Manufacturing Practices) and company SOPs. The role ensures accurate inventory control, regulatory compliance, and smooth coordination with production, QA, and dispatch teams.

Position / Job Title

Executive Warehouse

Department

Warehouse

Reporting To

Manager

Location

Indore

Years Of Experience

4–6 years of experience in pharmaceutical warehouse operations (formulation plant preferred).

Dosage Form

Solid/Semi solid/Liquid Oral

Job Responsibilities / Deliverables

Inventory Management

Receive and verify incoming raw materials, packing materials, and finished goods.

Ensure proper storage as per material specifications (temperature, humidity, FEFO/FIFO).

Maintain stock levels and monitor inventory to prevent shortages or excess.

Conduct periodic stock verification and reconciliation.

Documentation & Compliance

Maintain accurate records as per GMP and regulatory requirements.

Ensure proper documentation for GRN (Goods Receipt Note), material issuance, and dispatch.

Maintain batch-wise traceability of materials.

Support audits (internal, regulatory, customer audits).

Material Handling & Storage

Ensure proper labelling, segregation, and storage of materials (approved, rejected, quarantine).

Monitor warehouse conditions (temperature & humidity logs).

Ensure adherence to safety and housekeeping standards.

Coordination & Dispatch

Coordinate with Production, QA, QC, and Purchase departments.

Arrange timely dispatch of finished goods.

Ensure proper packing and documentation for shipments.

ERP / Software Handling

Update inventory records in ERP systems (e.g., SAP or other inventory software).

Generate inventory reports as required by management.

Qualifications

Bachelor's degree in pharmacy, Science, Commerce, or related field.

Knowledge of GMP, GDP, and regulatory guidelines.

Familiarity with ERP systems and MS Office.

Additional Notes Key Skills

Knowledge of FEFO/FIFO principles

Strong documentation and record-keeping skills

Understanding of pharmaceutical compliance standards

Good communication and coordination skills

Attention to detail and organizational skills

Working Conditions

Based in manufacturing plant environment.

May require shift work.

Compliance with safety and hygiene protocols mandatory.

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