Description

About Norstella:

Norstella is a premier and critical global life sciences data and AI solutions provider dedicated to improving patient access to life-saving therapies. Norstella supports pharmaceutical and biotech companies across the full drug development lifecycle — from pipeline to patient. Our mission is simple: to help our clients bring therapies to market faster and more efficiently, ultimately impacting patient lives.

Norstella unites market-leading brands - Citeline, Evaluate, MMIT, Panalgo, Skipta and The Dedham Group and delivers must-have answers and insights, leveraging AI, for critical strategic, clinical, and commercial decision-making. We help our clients: 

Accelerate the drug development cycle 
Assess competition and bring the right drugs to market 
Make data driven commercial and financial decisions
Match and recruit patients for clinical trials
Identify and address barriers to therapies

Norstella serves most pharmaceutical and biotech companies around the world, along with regulators like the FDA, and payers. By providing critical proprietary data supporting AI-driven workflows, Norstella helps clients make decisions faster and with greater confidence. Norstella's investments in AI are transforming how data is consumed and decisions are made, disrupting inefficient legacy workflows and helping the industry become more efficient, innovative, and responsive to patient needs.

Job Description

At Norstella, our financial operations are built to support scale, precision, and innovation. The Accounts Payable function plays a critical role in maintaining that foundation by ensuring accurate vendor payments, disciplined cash flow management, and reliable financial data.
We are seeking an experienced AP Specialist to join our team—someone who not only excels in processing and reconciling payments with accuracy and timeliness, but who is also passionate about automation and continuous improvement.
This role is ideal for a professional who brings hands-on experience with automated AP solutions, has a strong point of view on how efficient processes should be designed, and is eager to take ownership of initiatives that modernize and optimize the AP function.

Responsibilities

Own end-to-end accounts payable processing, ensuring accuracy, 2‑way and 3‑way matching, compliance, and timely processing of general ledger, tax, and payment activities
Prepare and execute multi-currency payment runs and ad-hoc manual payments
Leverage and continuously improve automated AP and ERP systems to streamline invoice processing, expense reporting, and corporate card workflows
Reconcile vendor statements, AP balances, and related bank activity, proactively resolving discrepancies and exceptions
Review supplier contracts for key payment terms and schedules
Act as a key contributor to AP system enhancements, and process redesign initiatives, with a focus on scalability and efficiency
Support month-end close activities, including accrual preparation, reconciliations, and audit support
Manage vendor and internal stakeholder relationships through timely payments, clear communication, and issue resolution
Identify risks, inefficiencies, and improvement opportunities, taking ownership of automation-driven solutions and special projects
Update training manuals as required and provide training and support to new staff as directed
Provide support for special ad-hoc projects as directed

Qualifications

Bachelor's or Associate degree in Accounting, Finance, or a related field, with 2–4 years of hands-on Accounts Payable experience in a dynamic environment
Strong proficiency in Excel, including advanced functions such as Pivot Tables, lookups, and data analysis; experience with Power Query and large datasets is a plus
Demonstrated experience supporting or driving process improvements and automation initiatives to improve accuracy, efficiency, and internal controls
Experience working with ERP systems, preferably NetSuite, including building Saved Searches and custom lists, familiarity with AI-enabled tools is a plus
Solid understanding of multi-currency accounting, knowledge of UK VAT practices, 1099 issuance for US non-employees, ability to review W8 and W9 records is preferred
Experience processing employee expense reports and supporting corporate card programs
Highly organized, detail-oriented professional with strong communication skills and the ability to prioritize workload, meet deadlines, and collaborate effectively with finance and non-finance stakeholders in a fast-changing environment

Our Guiding Principles for success at Norstella

01:Bold, Passionate, Mission-First 

02:Integrity, Truth, Reality

03:Kindness, Empathy, Grace

04:Resilience, Mettle, Perseverance

05:Humility, Gratitude, Learning

Benefits

Health Insurance
Provident Fund
Reimbursement of Certification Expenses
Gratuity
24x7 Health Desk

Norstella is an equal opportunities employer and does not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, color, nationality, ethnic or national origin, religion or belief, disability or age. Our ethos is to respect and value people's differences, to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. We believe that all decisions about people at work should be based on the individual's abilities, skills, performance and behavior and our business requirements. Norstella operates a zero tolerance policy to any form of discrimination, abuse or harassment.

Sometimes the best opportunities are hidden by self-doubt. We disqualify ourselves before we have the opportunity to be considered. Regardless of where you came from, how you identify, or the path that led you here- you are welcome. If you read this job description and feel passion and excitement, we're just as excited about you.

All legitimate roles with Norstella will be posted on Norstella's job board which is located at norstella.com/careers. If a role is not posted on this job board, a candidate should assume the role is not a legitimate role with Norstella. Norstella is not responsible for an application that may be submitted by or through a third-party and candidates should proceed with extreme caution if a third-party approaches them about an open role with Norstella. Norstella will never ask for anything of value or any type of payment during or as part of any recruitment, interview, or pre-hire onboarding process. If you are aware of or have reason to believe a job posting purportedly for a role with Norstella is fraudulent or otherwise not authorized by Norstella, please contact the Company using the following email address: [HIDDEN TEXT].