Job Description :

Junior/Senior Accounting Manager
Family Office | Finance & Accounting

Function: Finance & Accounting
Reports To: CFO / Head of Finance
Location: Mumbai

Role Overview

The Junior/Senior Accounting Manager will be responsible for maintaining the financial records of a multi-entity family office with exposure to complex investment structures including Portfolio Management Services (PMS), Alternative Investment Funds (AIFs), and Private Equity / Venture Capital (PE/VC) funds. The role demands precision, discretion, and the ability to navigate the accounting nuances of sophisticated financial instruments alongside day-to-day operations.

Key Responsibilities
Role 1

General Ledger & Core Bookkeeping

Maintain and update general ledger accounts across all family office entities, ensuring accuracy, completeness, and consistency of all entries.
Record daily financial transactions including accounts payable, accounts receivable, payroll, and inter-entity transfers with appropriate narration and cost-centre tagging.
Prepare journal entries and manage month-end and year-end closing processes including accruals, provisions, and reclassifications.
Process vendor invoices, verify accuracy against contracts and purchase orders, and ensure timely, authorised disbursements.
Maintain systematic documentation of all invoices, payment records, and correspondence in both physical and digital filing systems.

Investment & Instrument-Level Accounting

Record and reconcile transactions arising from PMS accounts, including booking of capital gains (short-term and long-term), dividend income, management fees, and performance fees at the portfolio level.
Maintain accurate accounting for AIF investments (Category I, II, and III), including capital calls, drawdowns, distributions, carried interest accruals, and unrealised gain/loss entries basis NAV statements received from fund administrators.
Account for PE/VC fund commitments, track unfunded commitments, and record distributions received whether in the form of proceeds, return of capital, or in-specie transfers.
Reconcile investment statements received from custodians, brokers, PMS managers, and AIF administrators against internal books on a monthly basis escalate and resolve discrepancies in a timely manner.
Maintain unit/share registers for unlisted investments, including shareholding tables and cap table updates for direct PE/VC investments.
Process and account for corporate actions including rights issues, bonus shares, buybacks, stock splits, mergers, and demergers across listed and unlisted holdings.
Track and record withholding tax (TDS) deducted at source on dividends, interest, and redemptions, and assist in preparation of TDS reconciliation and Form 26AS matching.

Qualifications & Experience

CA (Chartered Accountant) qualified or CA Inter with 4-6 years of relevant experience candidates with a B.Com or M.Com background with strong accounting credentials will also be considered.
Prior experience in a family office, wealth management firm
Hands-on exposure to accounting for investment instruments including mutual funds, PMS, AIFs, bonds, and/or direct equity portfolios.
Working knowledge of Indian tax and regulatory framework
Proficiency in accounting software
High proficiency in MS Excel for reconciliation, data analysis, and financial modelling.
Strong attention to detail, analytical mindset, and ability to manage multiple workstreams simultaneously with minimal supervision.
Discretion and professionalism in handling confidential financial information pertaining to the family's wealth.

Role 2

Financial Reporting & Analysis

Prepare monthly, quarterly, and annual financial statements for each entity within the family office structure, including consolidated views where required.
Assist in preparation of a consolidated investment portfolio report, aggregating positions across PMS, AIFs, direct equities, fixed income, real estate, and alternative assets.
Prepare management accounts including P&L, balance sheet, and cash flow statements with appropriate commentary on movements and variances.
Reconcile bank statements, credit card accounts, escrow accounts, and investment custody accounts on a regular basis.
Track and report variances between actual income and expenditure versus budget, and flag material deviations with supporting analysis.

Compliance, Audit & Regulatory Support

Assist in preparation of statutory financial statements and liaise with external auditors during statutory and tax audits ensure timely provision of schedules, workpapers, and supporting documentation.
Support compliance filings including GST returns, TDS returns, advance tax computations, and annual income tax disclosures pertaining to investment income across instruments.
Maintain proper audit trails for all financial entries and ensure documentation standards meet regulatory and internal governance requirements.
Assist in FEMA / LRS compliance tracking for overseas investments, including documentation for Liberalised Remittance Scheme transactions and reporting under Foreign Assets Schedule in ITR.

Process Improvement & Systems

Maintain and improve standard operating procedures (SOPs) for all accounting workflows, with a focus on accuracy, efficiency, and scalability as the portfolio grows.
Identify opportunities to automate reconciliation, reporting, and data extraction processes, particularly for high-volume transaction types such as PMS and AIF activity.
Coordinate with technology and operations teams on accounting system and investment software.
Ensure the accounting system (Tally / Zoho Books / SAP / equivalent) is kept updated, well-structured, and audit-ready at all times.

Qualifications & Experience for both

CA (Chartered Accountant) qualified or CA Inter with 6 - 10 years of relevant experience candidates with a B.Com or M.Com background with strong accounting credentials will also be considered.
Prior experience in a family office, wealth management firm in accounting and analytics (preferably)
Hands-on exposure to accounting for investment instruments including mutual funds, PMS, AIFs, bonds, and/or direct equity portfolios.
Working knowledge of Indian tax and regulatory framework
Proficiency in accounting software
High proficiency in MS Excel for reconciliation, data analysis, and financial modelling.
Strong attention to detail, analytical mindset, and ability to manage multiple workstreams simultaneously with minimal supervision.
Discretion and professionalism in handling confidential financial information pertaining to the family's wealth.

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