Handle the front desk operations and provide administrative support to various departments within the organization.
Monitoring the Access Control and VMS.
Greet and welcome visitors and direct them to the appropriate person or department.
Manage the reception area, ensuring it is tidy and presentable at all times.
Answer incoming calls, take messages, and redirect calls to the relevant person.
Receive and sort daily mail and deliveries, and distribute them to the appropriate departments.
Perform general clerical duties, including photocopying, faxing, and filing.
Assist in the preparation of reports, presentations, and other documentation.
Maintain office supplies and inventory, and place orders when necessary.
Invoices process and payment tracking with finance.
Coordinate travel arrangements and logistics for employees.
Assist in organizing and coordinating meetings, conferences, and events.
Handle sensitive and confidential information with integrity and professionalism.
Perform additional administrative tasks and projects as assigned.

Required Skills:

Proven experience of 2-5 years as a front desk executive or administrative role.
Excellent verbal and written communication skills.
Strong organizational and time management abilities.
Proficient in MS Office (Word, Excel, and PowerPoint).
Ability to multitask and prioritize tasks effectively.
Good problem-solving skills and attention to detail.
Customer service-oriented with a friendly and professional demeanor.
Ability to work independently and collaboratively in a fast-paced environment.
Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.

Qualifications:

Additional Information:

Front Desk & Admin Executive

Associate : PEM