Job Description

As an Executive Assistant Senior, you will provide advanced administrative support, including document preparation, calendar management, travel coordination, and meeting facilitation for a specific business line. You will collaborate with various firm departments, manage confidential data, and serve as a go-to resource for colleagues on technical and procedural matters. Additionally, you will actively participate in team meetings, adapt to shifting priorities, and contribute to operational efficiency and leadership initiatives.

Responsibilities:

Provide elevated administrative support to a specific line of business or service line; to include, document preparation, presentations, calendar management, travel management, and meeting coordination.
Maintain and routinely input, compile, collect, and analyze moderately complex and confidential data for projects
Collaborate with other Firm Client Service functions, such as Human Resources, IT, and Marketing
Serve as a back-up to other administrative/office services functions as needed
Serve as a go-to for colleagues on technical, non-technical and procedural questions
Knowledgeable on general office policies and procedures
Active participant in team meetings and activities
Other duties as assigned

Required Qualifications:

Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook
Calendar management experience
Associate degree or relevant, equivalent work experience

Preferred Qualifications:

Five+ years relevant administrative support experience
Previous experience in a professional services environment a plus
Advanced Microsoft Office 365
Effective organization and time management skills
Strong written and verbal communication skills
Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
Ability to take direction, follow procedures, and ask appropriate questions
Complete tasks independently as well as work collaboratively with teams
Ability to handle stress while operating with a sense of urgency and with good judgment
Change management and problem-solving skills
Innovative thinker
Exhibit leadership qualities

Freelance Consultant - Executive Assistant

Executive Assistant