In order to move on, we need to leave behind something, or else how will anything change. And no change means no growth. It holds true for your personal as well as professional life. In your professional life, if you have decided to move on and have had the “I quit” talk with your boss, you must start working on diplomatically closing the chapter.
You need to always leave on a positive note and remain as professional and formal as you can since you depend on your current employer to reference your character in your future job search. One formal etiquette that must be followed in such a situation is to submit a letter to your higher-ups at least two weeks in advance of your projected last day of work. Such a letter is known as a resignation letter.
What is a Personal Reason Resignation Letter?
Sometimes, due to some unexpected personal events, you may not be able to continue your current job. These events might include permanent disability caused by accidents, chronic illnesses of self or family member, your dissatisfaction and lack of passion in the current field, pregnancy, and childbirth, etc. even if you are leaving due to personal reasons, keep in mind that a personal reason resignation letter is still a formal letter and should be approached with wording and formatting of a professional resignation letter.
Types of Personal Reasons
There are several personal reasons why you may want to consider resigning from your job. They include:
- Finding a new job
- Personal or family illness
- Difficult work environment
- Going back to school
- Work schedule has changed
- Career change
- You dislike your job
All these types of different personal reason letters vary according to your reason. Below mentioned are a few common personal reasons for resignation.
1. Family issues
Family is important. We can go a thousand miles to help and support them if given an opportunity. Families can be complex and can be the cause of unexpected situations in life. These may be in the form of family members falling ill, serious conflicts. This reason is more understandable as home life goes hand in hand with work life. Here is one example of how to use this reason in your resignation letter
“I would like to resign because of a current family issue at home where I have to devote all of my time.”
2. Mental health challenges
With changing times and increasing awareness, mental health is not being looked down on. It is becoming less of a stigma, and people focus on it as much as on their physical health. People don’t hesitate to seek professional help if they need to. This reason on your resignation letter will be authentic and acceptable. Sometimes the monotony of life sets in, or it could be the job stress or stress due to any other reason, but if you find yourself in limbo or a downward spiral, this is a sincere reason to quit your position.
“I would like to resign due to a recent personal and mental health issue and treatment.”
3. Seeking a new career change.
For some people, they need constant change. Burnout happens, and there comes the point in your job when you start to question did you want to do this in the first place? Do you even enjoy doing it? Are you happy with this job? Often the answer to all these questions is a big NO. And when the answer is a no, you want to start afresh. This is a good reason to use if you find yourself in a mire. A possible line that displays this reason well could be
“I would like to resign to get a fresh start in alignment with my current life goals.”
4. Financial needs
With time, as the family grows and the needs grow, the money that our employer is offering is not enough. We feel underpaid in certain circumstances. Money is essential, and it’s as simple as that. This reason may come across as shallow, but it is an acceptable reason given the consumerist stimuli we live in. One example of using this reason is as follows:
“I would like to resign because of a financial family emergency.”
5. Misalignment with company values
Change is the only constant. Time changes, people change, societies change, and so does a company. They also change their values and shift priorities, just like people. If you don’t find yourself aligned with these shifting priorities and changing values, you can put it down in your letter of resignation.
“I would like to resign from my position for personal reasons. I would like to take this chance to redefine my morals and values.”
What is a Professional Resignation Letter Format for Personal Reasons?
To be eloquent and put forward your reasons in a manner that’s easy to comprehend, you must frame your letter in a professional resignation letter format.
Follow the steps if you are thinking about how to write a resignation letter for personal reasons in the correct format:
1. Statement of intent to resign
There is no need to sugarcoat your letter. Just state the position you’re resigning from and the effective date. Keep it simple and succinct. Keep your reason short, and if you can, try to explain your reason for resignation briefly. This will help your employer understand and hence will welcome appreciation from them. Strictly don’t use flowery language, but also make sure your explanation is satisfactory.
2. Last day of employment
This is one important detail that you must mention in your professional resignation letter. This date must be later than your submission day. And be very particular with the dates and carefully mention them correctly.
3. Thanks to your boss
You need to sign off from your current company on a good note so as to maintain a cordial relationship with your current boss even after you are no longer his employee. One way to do this is to give him credits for enhancing your learning process and thank him for contributing to your growth. Leave things on a positive note so as to have a lasting impression. Remember, you might use their reference in your future job hunt.
You can use this sample to thank your boss.
4. Be professional
It is mandatory and good professional etiquette to keep it formal at all times. Hence it is important that you keep it professional even in your letter. You will still have to deal with your employers professionally for the next few days within the notice and even later for reference.
5. Offer apologies
Here you need to know that personal reason means something really personal has come up. There are sudden unfortunate circumstances where you need to tender your resignation. Make sure to include a few words of apologies in this official document.
6. Offer to assist with the transition.
This part of the professional resignation letter is completely optional. This might include offering your boss to help in finding a replacement or even train him. But don’t promise anything that you can’t deliver. Remember, you want to end it on a respectable note. You can also offer to ensure a smooth wrap-up of your duties.
Conclusions are always a necessary part of any write-up. Here, especially, you would want to end with a polite conclusion so as to maintain a cordial relationship with your boss, even after your resignation. The conclusion must be short and crisp as it is just a neat way of wrapping things up.
You can make this section a little more personal if you’ve had a closer relationship with your boss. But don’t forget, it still shouldn’t lose its formal touch. Resignation letters are not an essay or poem writing competition. You don’t have to use overly emotional words. You can save those words for a goodbye card.
“I’m happy to discuss any additional questions or concerns you may have regarding my departure, and I’m willing to hold off on telling other employees until you feel it is the right time.”
Here you are required to include your personal contact information formatted formally. Formatting includes wrapping up any loose ends. You have to be aware of not hurting the sentiments of your superiors.
Here is a resignation letter sample for personal reasons. If you look closely into the body of the letter, it jumps straight to the point where it talks about the person’s resignation with the reason and the effective date.
What to avoid writing in your resignation letter?
Now that we have understood and learned what all to include in a resignation letter in order to appear professional, here are a few things that you avoid writing in your resignation letter.
- If you have become disgruntled and you have started to detest your current job, it’s tempting to give a long list of reasons stating why you are so desperate to leave.
- You should not suggest in your resignation letter that you are holding grudges against your boss or the company by giving a number of reasons why you hate your job. Be mindful to stay positive while crafting your resignation letter.
- Don’t badmouth your boss or peers in any case. Even if he/they is/are the reason you are resigning, you should not spill your feeling on an official letter.
What is a Professional Resignation Letter Template?
A template is a predesigned letter written in professional resignation letter format. You just have to fill in your details like name and reason and date, and you’re good to go. It is as good as a customised resignation letter.
Resignation letter sample with two weeks’ notice
This type of format for a resignation letter can be helpful as a personal reason short resignation letter.
This can be followed by a well-placed signature, such as:
(Signature on the hard copy)
Now let’s take an example of a resignation letter with no notice:
Here’s an example of a resignation letter via email:
Whenever the time to leave your organization comes, get ready to hand in your resignation letter. You can write out an appropriate resignation letter based on the above examples and format for personal reasons. Hopefully, that time will lead you to get a better position in a different organization.
1. Does resigning from a job look bad?
Leaving a job is not such a bad thing if you are doing it for your career growth or for any other personal reason. However, keep in mind that if and when you decide to leave your job, do so gracefully. Don’t be rude in your mannerisms. Don’t be careless enough so that it harms your professional reputation as it will follow you around in your job search and to your new job and also to a new industry.
2. Can resignation be rejected?
No. It’s not within the rights of an employer to reject an employee’s resignation. Since there is an absolute power to resign and no discretion to refuse to accept, you don’t even have to wait for a reply or acknowledgement. You can simply move ahead to your new job.
3. What is immediate resignation?
Immediate resignation is a written notice given to your employer to inform you about your imminent departure from the organization.
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