Workplace Data Management and Customer Liaison:
- Development of the workplace design data processes and associated reporting including workplace performance data (Ratio s, Space Performance and Categorisation)
- Maintenance and upkeep of design standard documentation and the Workplace Playbook
- SRM for Workplace suppliers including 3rd party Designers/Architects, Furniture Manufacturers and Dealers.
- Maintaining project documentation/filing structure and ensuring key design metrics and outputs are recorded and shared accordingly
- Co-ordination and issuance of documentation, surveys, meeting invites and outputs from the Vision and Discovery phase of workplace delivery
- Uploading key design stage outputs to the GERE hub (V&D, Concept, Detailed/Construction) and as built
- Supporting the local site teams (inc facilities teams) on the operational requirements post project delivery (in co-ordination with the Design Director)
- Maintaining an enquiry and activity/project log so that the Design Director and Project Portfolio Director can respond accordingly to new projects.
- Communicating the capability and value of the AstraZeneca iWork Strategy
- Support the Design and Project Portfolio Directors to provide structured reporting from project data
- Working with the wider team capital projects team to build reports and analytics, linking in with SharePoint, Power BI and other BI technology for reporting.
- Lead on the interaction with active projects for data collection as per agreed requirements
- Manage deliverables; on time and to specification, working with sites to clarify expectations and needs.
- Deputise for the Design Director as required for Workplace Project delivery
- Represent the Capital Projects- Office and Laboratory team in stakeholder meetings as required
Workplace Expertise:
- Develop in-depth understanding of Workplace Project Delivery
- Familiarity with standard design processes and required documentation to support project delivery
- Work with wider team to shape and drive development of the Workplace Playbook and client support material
- Keep up to date with latest advancements for delivering workplace capital projects
Relationship Management:
- Develop & maintain relationships with key stakeholders
- Develop & maintain relationships across Workplace groups (Facilities, Finance, Real Estate, Global Engineering and IT)
- Provide support and training on Workplace Project Delivery process to the business as needed.
Essential Skills/Experience:
- Must be fluent in English
- Excellent PC/IT skills
- Excellent working knowledge of Microsoft Office Products especially, Teams, Word, Powerpoint and Excel
- Excellent understanding of database management and structures
- Experience on common design software such as CAD, REVIT, Adobe Indesign.
- Knowledge of Capital Project delivery Processes
- Good working understanding of Microsoft SharePoint
Competencies:
- Strong communication skills
- Managing self and relationships with others
- Excellent organisational skills required
- Self-motivation and commitment to deadlines
- Accuracy and attention to detail
- Team working and co-operation, including dispersed/virtual teams.
- Analytical thinking and judgement.
- Ability to prioritise workload and juggle multiple tasks
- Ability to use independent judgement, when necessary and be assertive within parameters of the role
Desirable Skills/Experience:
- Experience working within a Capital Project delivery organisation and in delivering Office and/or Scientific Laboratory workplaces
- Experience working within complex matrix organisations where end consumers often have differing/conflicting needs
- Appreciation of building codes, regulations, and sustainability principles at a global level.
Qualifications:
- Design and/or Project Management Qualifications not essential although may be an advantage.
