Workplace Operations Coordinator 26

Us Tech Solutions

5-7 Years

Not Disclosed

Bengaluru, India

Posted a day ago
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Job Description

Duration: 12 months , Full-Time
Pay rate - INR 480 - INR 483.28/hr.

Job Description:

Manage customer visit coordination, event operations, mailroom and courier activities, shipping operations, document services, vendor management, and workplace facilities support.
Coordinate customer and partner visits, employee engagement initiatives, workspace bookings, and administrative operations to ensure smooth day-to-day business activities.
Liaise with internal stakeholders, external vendors, suppliers, and service providers to support operational requirements and follow company procurement and compliance processes.

Responsibilities:

Customer Visit Management & Event Operations
Coordinate customer registrations, visitor access, and escort arrangements.
Support meeting owners with customer visit logistics, including materials, food, and other external requirements.
Coordinate customer and partner events, including registrations, venue arrangements, vendor management, and operational support.
Support Great Place to Work (GPTW) activities and employee engagement initiatives.

Mailroom & Courier Management

Coordinate incoming and outgoing parcels, courier packages, and shipments.
Track, receive, and distribute packages to relevant stakeholders.
Support shipping and courier documentation requirements.

ISM & Shipping Operations

Manage ISM and shipping memo-related activities.
Coordinate shipment documentation and logistics-related operational requirements.
Work with internal teams and logistics providers to ensure timely processing and delivery.

Document Services

Arrange printing, copying, and preparation of documents.
Distribute and deliver documents to suppliers, vendors, dossier teams, and other stakeholders.
Coordinate invitation letters and cover letters with authorized signatories and stamp/seal holders.

Vendor, Supplier & External Stakeholder Management

Coordinate with external stakeholders, agencies, suppliers, and service providers.
Track and manage operational requests requiring external vendor support.
Work with approved vendors for meeting, event, and administrative requirements, including visiting cards, mobile phones, and accessories.
Follow company procurement policies and compliance processes when engaging with suppliers.

Facilities & Workplace Operations

Manage coworking space bookings for Regus, Cowrks, and other approved facilities.
Coordinate workspace reservations and related logistics.
Process and track invoices for Regus and coworking facilities.
Manage and track online points or credits for Cowrks.
Coordinate workplace operational requirements, office logistics, and facility-related requests.

Experience:

5 years of experience.
Experience in administrative operations, workplace coordination, facilities management, event operations, or office administration.
Experience coordinating customer visits, meetings, corporate events, and employee engagement activities.
Experience handling mailroom operations, courier management, shipping documentation, and document distribution.
Experience working with vendors, suppliers, external agencies, and internal stakeholders.
Experience managing coworking spaces, workspace bookings, invoices, and general office logistics

Skills:

Strong organizational, coordination, and multitasking skills.
Good verbal and written communication skills.
Customer service and stakeholder management skills.
Vendor and supplier coordination.
Event planning and operational support.
Mailroom, courier, and shipment coordination.
Document management and administrative support.
Invoice processing and tracking.
Attention to detail and ability to manage multiple requests.
Proficiency in Microsoft Office applications, particularly Excel and Outlook.
Ability to follow procurement policies, operational procedures, and compliance requirements.

Education:

Bachelor's degree in Business Administration, Management, Commerce, or a related field preferred.
Equivalent relevant experience in administrative operations, facilities management, or workplace support may also be considered

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
By applying, you consent to US Tech Solutions processing your personal data for recruitment purposes, including sharing it with our client for this role. Read our Candidate Privacy Notice for details on the data we collect, how long we keep it, and how to withdraw consent, access, correct or erase your data, or raise a grievance at [[Confidential Information]] . AI-assisted tools may be used to screen applications.
We are an equal opportunity employer and do not discriminate on the basis of gender, religion, caste, disability, sexual orientation, or any other protected status.
AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

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