About Us:
The Wedding Company is India's largest wedding planning and fulfillment company, managing an annual GMV of $10M, and disrupting the $130bn market (4% of India's GDP). The Wedding Company has raised a seed round from prominent investors like Arash Ferdowsi, Dropbox co-founder and Chaitanya Ramalingegowda, Wakefit cofounder.
Position: Wedding Planner Consultant
Employment Type: 1-Year Fixed-Term Direct Consultant Contract with company
Location: Gurugram, Haryana, India (Local & Delhi-NCR Venue Coverage)
KEY RESPONSIBILITIES
1. Initial Consultation & Concept Design
- Vision Mapping: Conduct deep-dive meetings with clients to define their wedding style, theme, color palette, and priorities.
- Mood Boarding: Create visual presentations and mood boards detailing decor, lighting, floral arrangements, and stage setups.
- Scope Definition: Establish clear event scopes, breaking down multi-day functions like Mehendi, Sangeet, Haldi, and the Reception.
2. NCR Vendor Sourcing & Management
- Vendor Selection: Match clients with curated options for decorators, caterers, photographers, makeup artists, and entertainment.
- Contract Negotiation: Review vendor contracts, negotiate competitive pricing, and secure bookings to lock in dates.
- Logistics Alignment: Coordinate technical requirements (sound, light, power loads) between the venue and technical production teams.
3. Budgeting & Financial Control
- Cost Allocation: Design a comprehensive budget spreadsheet distributing funds across categories based on client priorities.
- Payment Scheduling: Set up and monitor payment tracking systems to ensure timely deposit clearances to vendors.
- Expense Optimization: Identify cost-saving opportunities without compromising the aesthetic quality or guest experience.
4. Guest Experience & RSVP Management
- RSVP Tracking: Oversee the guest registration process, tracking final headcounts, dietary restrictions, and special needs.
- Hospitality & Check-in: Coordinate airport transfers, hotel check-ins, welcome hamper distributions, and helpdesk operations.
- Seating Matrices: Design complex floor plans and seating charts for formal sit-down dinners or VIP lounges.
5. Timeline Production & On-Site Coordination
- Master Itinerary: Build a minute-by-minute timeline covering vendor setup times, artist soundchecks, and ritual schedules.
- Backstage Management: Direct artists, emcees, and choreographers to ensure entry cues and stage performances start on time.
- Vendor Supervision: Monitor catering food layouts, bar setups, and decor finishing touches before guest arrivals.
- Crisis Mitigation: Handle last-minute emergencies like weather shifts, technical failures, or vendor delays discreetly.
REQUIREMENTS
- Experience: 1–5 years of wedding planning experience specifically within the Delhi-NCR luxury wedding market.
