Wedding Planning Consultant

About Us:

The Wedding Company is India's largest wedding planning and fulfillment company, managing an annual GMV of $10M, and disrupting the $130bn market (4% of India's GDP). The Wedding Company has raised a seed round from prominent investors like Arash Ferdowsi, Dropbox co founder and Chaitanya Ramalingegowda, Wakefit cofounder.

JOB DESCRIPTION

Position: Wedding Planner Consultant

Employment Type: 1-Year Fixed-Term Direct Consultant Contract with company

Location: Bangalore, India

KEY RESPONSIBILITIES

1. Initial Consultation & Concept Design

● Vision Mapping: Conduct deep-dive meetings with clients to define their wedding style, theme, color palette, and priorities.

● Mood Boarding: Create visual presentations and mood boards detailing decor, lighting, floral arrangements, and stage setups.

● Scope Definition: Establish clear event scopes, breaking down multi-day functions like Mehendi, Sangeet, Haldi, and the Reception.

2. NCR Vendor Sourcing & Management

● Vendor Selection: Match clients with curated options for decorators, caterers, photographers, makeup artists, and entertainment.

● Contract Negotiation: Review vendor contracts, negotiate competitive pricing, and secure bookings to lock in dates.

● Logistics Alignment: Coordinate technical requirements (sound, light, power loads) between the venue and technical production teams.

3. Budgeting & Financial Control

● Cost Allocation: Design a comprehensive budget spreadsheet distributing funds across categories based on client priorities.

● Payment Scheduling: Set up and monitor payment tracking systems to ensure timely deposit clearances to vendors.

● Expense Optimization: Identify cost-saving opportunities without compromising the aesthetic quality or guest experience.

4. Guest Experience & RSVP Management

● RSVP Tracking: Oversee the guest registration process, tracking final headcounts, dietary restrictions, and special needs.

● Hospitality & Check-in: Coordinate airport transfers, hotel check-ins, welcome hamper distributions, and helpdesk operations.

● Seating Matrices: Design complex floor plans and seating charts for formal sit-down dinners or VIP lounges.

5. Timeline Production & On-Site Coordination

● Master Itinerary: Build a minute-by-minute timeline covering vendor setup times, artist soundchecks, and ritual schedules.

● Backstage Management: Direct artists, emcees, and choreographers to ensure entry cues and stage performances start on time.

● Vendor Supervision: Monitor catering food layouts, bar setups, and decor finishing touches before guest arrivals.

● Crisis Mitigation: Handle last-minute emergencies like weather shifts, technical failures, or vendor delays discreetly.

REQUIREMENTS & STATUTORY TERMS

● Experience: 1-5 years of wedding planning experience specifically within the Bangalore luxury wedding market.