Job Title: VMS & Recruitment Operations Specialist
Location: Noida
Shift: EST Shift
Experience: 3–6 Years
Role Summary
We are looking for a highly organized and detail-oriented VMS & Recruitment Operations Specialist to manage end-to-end VMS operations in a fast-paced staffing environment. This role will act as the operational backbone between Delivery, Recruiters, Account Managers, and MSP/VMS platforms—ensuring speed, accuracy, and zero-miss execution across the recruitment lifecycle.
Key Responsibilities
- VMS Operations & Ownership
- Monitor VMS portals for new job postings, updates, interview requests, and feedback
- Ensure immediate communication of new requisitions to recruitment teams
- Assign and manage requisitions in ATS (JobDiva)
- Submit candidates with speed and accuracy while tracking submission limits
- Coordinate interviews and ensure timely feedback tracking
- Manage onboarding workflows and ensure all compliance requirements are met
- Timesheet & Contractor Management
- Ensure 100% weekly timesheet compliance
- Track and resolve missing or rejected timesheets
- Handle contractor onboarding issues and queries
- Manage contract extensions and approvals within VMS platforms
- Reporting & Analytics
- Generate and maintain recruiter performance reports
- Track account-level delivery metrics and submission performance
- Provide actionable insights to improve efficiency and output
- Data Management & ATS Governance
- Maintain data accuracy between ATS and VMS systems
- Audit candidate submissions and records regularly
- Build and maintain trackers, templates, and process documentation
- Ensure complete pipeline visibility and data hygiene
Required Experience & Skills
- 3–6 years of experience in staffing operations, MSP, or VMS coordination
- Hands-on experience with at least one major VMS platform
- Prior experience in a staffing agency environment preferred
- Strong proficiency in Excel (reporting & tracking)
- Experience with ATS tools (JobDiva, Bullhorn, CEIPAL, etc.)
- Highly organized, process-driven, and detail-focused
- Ability to thrive in high-volume, fast-paced environments
Tools & Platforms
- ATS: JobDiva
- VMS: SAP Fieldglass, Beeline, IQNavigator, VNDLY / Workday
- MS Office: Excel, Teams, Outlook, OneNote
If interested, drop your updated resume at [Confidential Information]
