Vice President Projects

Job Title: Vice President –Projects Location: Gurgaon Department: Projects

Job Summary

The VP –Projects leads, executes and oversees the delivery of medium to large-scale international project portfolios, ensuring execution is aligned with organizational strategy, delivered on time, within budget, and meets quality and compliance standards. Responsible for managing multi-geographical teams, engaging global stakeholders, and driving process excellence throughout the project lifecycle.

Key Responsibilities

1.Strategic Planning & Execution

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Translate organizational strategy into actionable project roadmaps across international markets.

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Collaborate with senior leadership to define project objectives, scope, and deliverables.

2. Project Management Oversight

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Lead full lifecycle delivery—from planning and initiation through execution, monitoring, and closure.

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Mentor and guide project managers and international teams, ensuring consistency with PMO standards and methodologies (e.g., PMI, Agile, PRINCE2).

3. Resource & Budget Management

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Develop and manage project budgets, forecasts, and financial tracking.

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Optimize allocation of human, technical, and material resources globally; manage cost variances and ensure financial accountability.

4. Risk & Quality Assurance

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Identify, assess, and mitigate project risks; implement solid change control mechanisms.

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Enforce quality assurance and control processes in accordance with global standards and regulations.

5. Stakeholder Management & Reporting

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Serve as the point of contact for executive sponsors, business units, external vendors, regulators, and other stakeholders.

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Prepare and present status updates, dashboards, and executive reports to senior leadership.

6. Process Improvement & Governance

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Identify process gaps and drive continuous improvement initiatives, standardizing project artefacts and workflows globally

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Champion adoption of best practices across the PMO and ensure consistent governance frameworks.

7. Team Leadership & Development

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Build a high-performing team by mentoring project staff, providing feedback, and supporting career development plans.

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Lead recruitment efforts and performance evaluations for project leadership roles.

8. Compliance & Safety

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Ensure adherence to international/local regulations, environmental/safety standards, and corporate compliance protocols.

• Drive statutory approvals and manage licenses across host countries or jurisdictions as needed.

Education & Experience:

Educational Qualification:

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Bachelor's degree in Engineering, Project Management, Business, or related field; MBA or equivalent preferred

Experience:

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15–20+ years in project management, with proven delivery of international or regional programs; leadership in multi-disciplined or capital-intensive environments

Skills & Competencies:

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Strategic mindset with ability to translate business vision into project outcomes.

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Strong leadership, stakeholder engagement, and influencing skills across cultures and geographies.

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Advanced project governance, risk mitigation, and change control capabilities.

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Excellent communication skills suited for technical teams, executive leadership, and external parties.

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Financial literacy including budgeting, forecasting, cost control, and ROI analysis.

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Commitment to quality, ethics, and compliance across international regulatory environments.

Key Performance Indicators (KPIs)

KRA (Area of Responsibility)

KPI (Metric)

Target

Measurement Method

Schedule & Time Management

Schedule Performance Index (SPI)

SPI ≥ X.Y(on or ahead of schedule)

SPI = EV / PV, tracked monthly via Earned Value Management (EVM)

Milestone adherence rate

≥ X% milestones completed on plan

% of milestones met vs. scheduled per quarter

Schedule Variance (SV)

SV ≥ 0 (on or ahead of schedule)

SV = EV – PV, reported at key phase gates

Budget & Financial Performance

Cost Performance Index (CPI)

CPI ≥ X.Y(on or under budget)

CPI = EV / AC, monitored monthly

Cost Variance (CV)

CV ≥ 0 (under or on budget)

CV = EV – AC, tracked weekly/monthly

Estimate at Completion (EAC) accuracy

Final cost within ±X% of forecast

EAC tracked at quarterly reviews

Stakeholder & Customer Satisfaction

Stakeholder satisfaction score

Avg. score ≥ X / Y (or NPS ≥ Z)

Survey of sponsors, clients, vendors post major milestones

Project NPS

NPS ≥ X

Promoters – Detractors via quantitative survey

Resource & Team Performance

Resource Utilization Rate

≥ X% utilization

(Hours billed / available hours) × 100, monthly tracking

Employee retention (churn)

< Y% churn annually

% turnover measured annually

Team satisfaction

Avg. score ≥ X/ Y

Internal survey (semi-annual)

Risk & Quality Management

Number of high-impact issues

Zero project-critical incidents

Tracked via risk register per month

Rework / defect count

< X% of total deliverables get rework

Count of errors or reworks divided by total deliverables

Change request volume

≤ X% scope change requests vs baseline

Count of approved CRs / baseline scope items

Process Improvement & Governance

Process improvements implemented

≥ X major enhancements annually

Documented process changes and efficiency gains

Compliance audit score

≥ X% adherence

Audit findings, regulatory checklist completion

Project Delivery & Business Value

Project ROI / Profitability

ROI ≥ Y% (or positive net income margin)

(Net income / investment) × 100, assessed per project

Projects delivered on time & budget

≥ X% of projects meet both criteria

% projects within +/- Y% time and budget

Compensation & Benefits

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Competitive salary and incentive structure

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Project-based bonuses

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Medical benefits (GMC, GTL, GPA)

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Professional development programs

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Additional benefits as per company policy

Disclaimer:

The Key Responsibility Areas (KRAs) and Key Performance Indicators (KPIs) outlined in this Job Description are intended to provide a general overview of the expected responsibilities and performance metrics for the role. These KRAs and KPIs are not exhaustive and may be adjusted periodically to align with organizational goals, project requirements, and departmental objectives.

The Reporting Manager (RM) or Head of Department (HOD) reserves the right to review and modify these KRAs and KPIs on a quarterly basis, or as deemed necessary, to ensure continued alignment with the company's strategic direction and operational needs.

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