Vendor Management Trainee

Vendor Management Trainee

Location: Okhla Phase 1, New Delhi

Department: Operations / Procurement

Job Overview

We are looking for a proactive and detail-oriented Vendor Management Trainee to support vendor coordination, procurement activities, and relationship management. This role offers an excellent opportunity to learn vendor operations, negotiations, and project coordination in a fast-paced creative environment.

Key Responsibilities

1. Vendor Coordination

• Assist in coordinating with vendors, freelancers, and influencers for ongoing projects.
• Support in obtaining quotations, comparing pricing, and managing timelines.
• Follow up with vendors to ensure smooth communication and timely deliveries.
• Help maintain professional relationships with external partners.

2. Cost & Procurement Support

• Research and identify potential vendors with competitive pricing.
• Support the team in tracking budgets and vendor costs.
• Assist in maintaining cost-effective procurement practices.

3. Relationship Management

• Build positive relationships with vendors and service providers.
• Ensure smooth collaboration between vendors and internal teams.
• Support vendor onboarding and documentation processes.

4. Operational Support

• Maintain vendor databases, contracts, and pricing records.
• Coordinate with internal teams such as creative, production, and accounts for vendor-related requirements.
• Ensure vendor availability aligns with project schedules.

5. Reporting & Documentation

• Prepare vendor reports and maintain proper documentation.
• Track vendor performance and project updates.
• Escalate delays or operational issues to the reporting manager when required.

Key Requirements

• Bachelor's degree in Business Administration, Commerce, Marketing, or a related field.
• 0–1 year of experience or internship experience in procurement, operations, or vendor management is preferred.
• Strong communication and interpersonal skills.
• Basic knowledge of MS Office (Excel, Word, PowerPoint).
• Good organizational and multitasking abilities.
• Willingness to learn and work in a fast-paced environment.

Preferred Skills

• Interest in media, production, or influencer management.
• Basic understanding of vendor coordination and negotiations.
• Familiarity with tools like Zoho or Google Sheets is a plus.

What We Offer

• Hands-on experience in vendor and operations management.
• Opportunity to work on diverse creative and production projects.
• Supportive and collaborative work environment with growth opportunities.