US Payroll Specialist

Job Title: US Payroll Specialist

Location: Ceres India Bangalore

The Ceres Commitment

Ceres Environmental Services is a national leader in crisis management, rapid response, and disaster recovery, committed to rebuilding stronger and safer communities. Since 1976, Ceres has been awarded over $3.2 billion in government-funded contracts, helping people when they need it most.

Our services span emergency response, environmental services, planning, and consulting including debris removal, blue roof installation, logistics, debris management, demolition, recycling, forest management, and coastal and marine restoration. As a licensed general contractor, we bring unmatched expertise to restore stability where it's needed most.

Driven by Purpose, Powered by People

At Ceres, you're more than just an employee you're part of a team with purpose and a meaningful mission. Whether in management, field operations, or behind the scenes, every team member plays a vital role in restoring hope and rebuilding communities.

We value initiative, respect diversity, and empower our people to lead. Our culture is built on resilience, teamwork, and accountability. If you show up with compassion, act with urgency, and deliver solutions, you'll feel right at home. We don't just respond to challenges we rise to them.

Role Overview

The Payroll Specialist is responsible for supporting end-to-end US payroll operations with a focus on transactional accuracy, compliance, and timely execution. This role ensures accurate payroll processing, validation of inputs, and adherence to payroll controls and regulatory requirements.

Key Responsibilities

1. Payroll Processing & Transactions:
2. Process end-to-end US payroll (weekly/bi-weekly), including data input, validation, and execution of payroll runs.
3. Data Validation & Inputs:
4. Validate payroll inputs such as new hires, terminations, pay changes, time & attendance, bonuses, and off-cycle payments.
5. Payroll Accuracy & Adjustments:
6. Perform pre- and post-payroll validations, handle payroll adjustments, retro calculations, and corrections.
7. Tax & Compliance Support:
8. Process tax withholdings, garnishments, and statutory deductions while supporting compliance with federal and state regulations.
9. Reconciliation & Reporting:
10. Assist in payroll reconciliations, generate reports, and resolve discrepancies in a timely manner.
11. Employee Support:
12. Address employee queries related to payroll, deductions, and discrepancies.
13. Stakeholder Coordination:
14. Partner with HR and Finance teams to ensure accurate payroll inputs and outputs.
15. Documentation & Controls:
16. Maintain payroll records, support audits, and ensure adherence to payroll processes and timelines.

Required Qualifications

Education

• Bachelor's degree in Finance, Accounting, Human Resources, or a related field

Experience

• 47 years of experience in US payroll processing
• Hands-on experience in transactional payroll activities (data input, validation, processing)

Knowledge & Skills

• Basic understanding of US payroll laws, federal and state taxes
• Experience in multi-state payroll processing (preferred)
• Familiarity with payroll systems (ADP, Paycom, Workday, or similar)
• Understanding of payroll components such as earnings, deductions, and taxes
• Exposure to employee benefits deductions (health insurance, 401K, etc.)
• Strong attention to detail and accuracy
• Good analytical, problem-solving, and communication skills

Preferred Qualifications

• Experience in high-volume payroll environments
• Exposure to year-end payroll activities (W-2 processing)
• Experience working in GCC or global payroll setups

What to Expect

As a US Payroll Specialist at Ceres India, you will play a key role in ensuring accurate and timely payroll processing. The role requires strong attention to detail, adherence to compliance standards, and the ability to manage high-volume transactional activities.

You can expect a fast-paced environment where accuracy, timeliness, and process discipline are critical. Success in this role means error-free payroll execution, adherence to timelines, and effective resolution of employee payroll queries.

Why Join Ceres

At Ceres, you won't just have a job you'll have a mission. Your work will directly impact how quickly and effectively communities recover after disasters.

We offer:

• A collaborative, mission-driven work culture
• Opportunities for professional growth
• Exposure to U.S.-based operations and global stakeholders
• The opportunity to make a meaningful, lasting difference in disaster recovery efforts