Role: US Onboarding Specialist
Location: Boss Towers, 2nd Floor, Patrika Nagar, HITEC City, Hyderabad, Telangana 500081 (Onsite)
Experience: 1-4+ Years
Work Timings: 7:00 PM – 3:30 AM IST (5 Days a Week)
Job Description:
- Manage end-to-end onboarding processes for consultants and employees working under W2, C2C, and 1099 arrangements.
- Send onboarding emails and communicate onboarding requirements to candidates in a timely manner.
- Collect, review, and maintain employment and compliance documentation.
- Verify and track US work authorization documents, including Green Card, US Passport, Employment Authorization Document (EAD), H-1B, OPT/CPT, and other visa-related documentation.
- Coordinate completion of onboarding paperwork, tax forms, and client-specific compliance requirements.
- Ensure all onboarding documents are accurate, complete, and compliant before consultant start dates.
- Maintain onboarding records and update internal systems, ATS, and HR databases.
- Follow up with candidates, recruiters, vendors, and hiring managers regarding pending documentation.
- Support I-9 verification and employment eligibility processes.
- Monitor onboarding status and provide regular updates to internal stakeholders.
- Ensure adherence to company policies, client requirements, and US employment regulations.
- Assist with audits and maintain proper documentation for compliance purposes.
Required Qualifications
- Bachelor's degree or equivalent experience.
- 1-4 years of experience in US staffing, onboarding, HR operations, or compliance.
- Hands-on experience with CEIPAL ATS, including onboarding management, candidate record maintenance, document tracking, and compliance workflows.
- Strong understanding of W2, C2C, and 1099 employment models.
- Knowledge of US work authorization documents and employment eligibility requirements.
- Experience handling onboarding documentation, candidate communications, and onboarding coordination activities.
- Familiarity with collecting and verifying work authorization documents such as US Passport, Green Card, EAD, H-1B, OPT/CPT, and other visa-related documents.
- Excellent verbal and written communication skills.
- Strong attention to detail and organizational abilities.
- Ability to manage multiple onboarding activities simultaneously while meeting deadlines.
- Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word.
TechClub Inc
www.gotechclub.com
https://www.linkedin.com/company/techclubinc/
TechClub Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.
