The HR Senior Specialist should be conversant with HR Benefits, Compliance, I-9, Pre-Payroll processing (Paid Sick Time) Onboarding processes with team management skills. The specialist will conduct compliance audits, review Temporary Protected Status (TPS) documentation, ensure E-Verify compliance, resolve Level 2 background check alerts through individualized assessments, and communicate directly with associates to obtain documentation or clarification when required. A sound knowledge of pre-payroll, benefits, compliance and employment verification.
Accountabilities:-
- Review and verify Form I-9 documentation in compliance with USCIS and Department of Homeland Security regulations.
- Conduct audits of I-9 forms to ensure proper completion, documentation retention, and regulatory compliance.
- Review and monitor Temporary Protected Status (TPS) employment authorization documentation, including tracking expiration dates and re-verification requirements.
Verification of Employment (VOE) Administration
- Responsible for managing VOE mailbox for incoming verification requests.
- Ensure requests are processed accurately and within required timeframes.
- Maintain documentation tracking completed requests
- Review and verify associate employment information in Bullhorn
- Submit employment verification information to Thomas & Company
Unemployment Claims Administration
- Monitor the unemployment claims mailbox and track incoming claim notifications and requests for information.
- Gather necessary documentation and employment data from internal systems and branch teams.
- Enter claim information and documentation into the Thomas & Company unemployment vendor system.
- Ensure timely submission of claim responses to meet state deadlines.
- Maintain organized documentation related to unemployment claims.
- Escalate complex claims or disputes to HR leadership when appropriate.
Team Management:-
- Strong Experience Stakeholder Management- Client Management
- Well verse with Team Management- can mange a team span of 7-10 individuals (atleast)
- Self driven, Ability to manage complex problem can do RCA
- Driver self and teams against set goals, manage and monitor
- Ensure Weekly, Monthly- Business Review decks are updated, while ensuring data sanity
- Keep the team motivated
Skills:-
- Experience with USCIS Form I-9 verification, employment eligibility requirements, and E-Verify case management.
- Background in background screening and drug testing compliance, including reviewing reports and results.
- Ability to perform compliance or quality audits of HR documentation and maintain accurate case notes and audit records.
- Professional customer service skills, communicating sensitive personal information with employees, candidates, and internal teams while ensuring confidentiality
- Ability to conduct individualized assessments related to background findings and provide recommendations for employment
- High attention to detail and ability to manage confidential information.
- Proficiency in Microsoft Excel (including pivot tables and VLOOKUP) and Outlook.
- Experience supporting U.S.-based HR processes is a plus.
5-Day Work from Office FIXED
US Shift EST Timings
Qualifications
- Bachelor's Degree: Any Graduate
Must have skills
- Strong Experience Stakeholder Management- Client Management
- Experience with Form I-9 verification
- Experience in Team management
- Experience in Pre Payroll management
- exposure to US market
- Proficiency in Microsoft Excel (including pivot tables and VLOOKUP) and Outlook.
