US Contracts Specialist

Hiring: US Contracts Specialist

Job Title: US Contracts Specialist

Experience: 1–2 Years

Job Type: Full-Time Employment (FTE)

Location: Madhapur, Hyderabad

Work Mode: Work From Office (WFO)

Shift Timing: 6:30 PM – 3:30 AM IST

Notice Period: Immediate Joiners to 15 Days

Job Summary

We are looking for a detail-oriented US Contracts Specialist with 1–2 years of experience in contract management, contract negotiations, documentation, and compliance. The ideal candidate should have knowledge of US client/vendor agreements, Master Service Agreements (MSAs), Purchase Orders (POs), contract addendums, and related legal documentation.

Candidates with a Law or Legal Studies background and experience handling US contracts will be preferred.

Key Responsibilities

• Review, prepare, and negotiate customer and vendor contracts in accordance with company policies, procedures, and business requirements.
• Coordinate with vendors and clients to explain contract terms, negotiate conditions, and ensure timely execution.
• Prepare and process contract addendums, Master Service Agreements (MSAs), and Purchase Orders (POs).
• Manage the complete contract workflow, including review, approvals, execution, filing, retrieval, and archiving.
• Obtain Certificates of Insurance (COIs) from insurance agents and ensure the required documentation is available.
• Share vendor-requested company and compliance documents, such as W-9 forms and relevant immigration or employment-related documentation, through approved processes.
• Collect vendor company accounting and payment details for internal records.
• Ensure fully executed contracts are received before consultants begin their assignments.
• Execute Nondisclosure Agreements (NDAs), Non-Circumvention Agreements (NCAs), and pre-interview agreements within the required turnaround time.
• Review MSAs and POs, identify concerns, and communicate required changes to vendors promptly.
• Aim to respond to MSAs and POs within one hour and complete execution within one business day, subject to approvals and counterparty response.
• Collect all required documents from subcontracting companies before releasing POs.
• Maintain accurate contract records and ensure compliance with company policies and applicable contractual requirements.

Required Skills

• 1–2 years of experience in US contract management, contract administration, or a related role.
• Understanding of US contracts, MSAs, POs, NDAs/NCAs, addendums, and vendor agreements.
• Strong communication, coordination, negotiation, and documentation skills.
• Good attention to detail and the ability to manage multiple contracts within defined timelines.
• Proficiency in MS Office, particularly Word and Excel.
• Ability to work independently and coordinate with internal teams, clients, vendors, and legal stakeholders.

Preferred Qualifications

• Bachelor's degree in Law (LL.B.) or a relevant legal qualification is preferred.
• Experience in US IT staffing, consulting, or vendor management is an advantage.
• Familiarity with W-9 forms, Certificates of Insurance, and vendor onboarding documentation.

Interested candidates can share their updated resumes for consideration.