Role Overview
We are looking for a Transport/Logistics Executive to manage end-to-end
transportation operations between suppliers and buyers across India. The role
involves vehicle planning, transporter coordination, documentation, and
execution of dispatches to ensure timely and cost-effective delivery of
materials.
Key Responsibilities
1. Planning & Requirement Mapping
- Plan daily/weekly/monthly vehicle requirements based on sales orders
- and dispatch targets
- Align shipment plans with supplier readiness and buyer delivery
- schedules
- Optimize routes and vehicle utilization to reduce cost and delays
2. Transporter Allocation
- Identify and assign transporters for shipments based on location,
- availability, and cost
- Maintain a database of reliable transport vendors across regions
- Negotiate freight rates and ensure competitive pricing
3. Execution (Dispatch Management)
- Coordinate with suppliers for vehicle placement at loading points
- Ensure timely loading and dispatch of materials
- Supervise documentation required for dispatch (e.g., invoice, e-way bill, LR, weighbridge slips)
4. Documentation & Compliance
- Verify all transport and statutory documents required for inter-state movement
- Ensure compliance with GST, e-way bill norms, and company policies
- Maintain accurate shipment records
5. Monitoring & Tracking
- Track vehicles in transit and provide real-time updates to internal teams and buyers
- Proactively handle delays, breakdowns, or route issues
- Ensure timely delivery as per committed timelines
6. Delivery Coordination
- Coordinate with buyers for smooth unloading and proof of delivery (POD)
- Resolve on-ground delivery issues (delays, shortages, damages)
7. Billing & Payment Coordination
- Verify transporter invoices against agreed rates and trips completed
- Coordinate with accounts for invoice processing and approvals
- Ensure timely payment release to transporters
Key Skills & Competencies
- Strong understanding of road logistics and freight operations in India
- Knowledge of transport documentation (Invoice, LR, E-way bill, POD, etc.)
- Good negotiation and vendor management skills
- Excellent coordination and communication abilities
- Problem-solving mindset with ability to handle real-time issues
- Proficiency in MS Excel (tracking, planning, MIS reporting)
Qualifications & Experience
Graduate in any discipline (Logistics/Supply Chain preferred)
2–5 years of experience in transport/logistics operations (preferably in
metal, steel, or commodity trading)
