Title
Transport Coordinator
Business unit
IFM
Reporting to
Assistant Transport Manger/ Shift In-charge
Key stakeholders
IFM
Direct Reports
NA
Duties & Responsibilities
- To provide administrative/ operational support to the Transport Team at Client's Facility.
- To ensure timely arrivals & departures
- Responsible to the Shift In charge to oversee the Transport operations during the Shift.
- Display drop-off lists on the notice boards.
- Check attendance of vehicles, drivers, and vendor supervisor.
- Prepare the vehicle arrival report and collect pick up slips from transport vendors.
- Allocate pick up/drop lists to vendors supervisors.
- Carry out routine Vehicle inspections as per approved check list.
- Collect and verify log sheets from individual vendors & Vehicle Tracking.
- Be accessible for escalation of all Transport related issues in Transport bay
- Communicate to the next shift through the shift logbook all incidents issues and pending problems of the shift and handover formally to the next Shift Supervisor
- Reporting - Prepare daily / weekly reports as required on Transport matters.
- Tracking each and every vehicle point wise and shift wise.
- Timely updation of status on the tracking tool.
- Coordinate with vendor trackers.
- Maintain the daily pickup and drop list of employees
- Maintain an accurate and readily available list telephone numbers of vehicles and the vendors
- Check Adhoc Pickup and drop request.
- Reports – Prepare daily / weekly reports on the tracking.
- Reports – Prepare reports on no show employees
- Reports – Prepare reports on numbers of picked up and drop per day.
- Authorize departure in case employee fails to board the cab within the stipulated time as per the policy
- Regular Defensive Driver Training programs or Safety training to Drivers
Performance objectives
The Coordinator/ Tracker is responsible to ensure that the required number of vehicles are available on time for pickup and Drop.
Coordinator/ Tracker will ensure that Trips are allocated to all vehicles by the Vendor supervisor on time and the On-time arrival and Departure of all vehicles.
The Coordinator/ Tracker is responsible to guide users to their drop zones and assigned vehicles and ensure an efficient transport operation.
Track all cabs on real time basis.
Key skills
Qualification (E): Degree / Diploma
Industry Type: Travel, FM Services, Fresher
Overall Experience: 0 – 2 years
Industry Experience:0 – 1 years
Technical Skills (E): MS Office & Mail communication
Generic Skills (E): Communication, Interpersonal
Behaviours: Achievement level, Teamwork, Learning attitude & Positive thinking
