ob Summary
We are looking for a proactive and detail-oriented Operations Executive to support end-to-end export logistics and commodity operations for our agri-business. The role involves shipment coordination, documentation management, contract administration, and providing accurate, timely operational support to internal and external stakeholders.
Key Responsibilities
- Coordinate shipments with carriers and freight forwarders, including issuing forwarding/shipping instructions (SI).
- Track and update ETA/ETD, monitor shipment progress, and maintain shipment trackers/spreadsheets.
- Raise inspection orders and ensure timely receipt of inspection certificates.
- Prepare and verify export documentation including COO, BL, packing list, commercial invoices, insurance, and quality/quantity certificates.
- Ensure compliance with Incoterms, regulatory requirements, and company standards.
- Handle documentation for LC issuance, amendments, negotiation, and payment follow-ups.
- Create and update purchase and sales contracts with buyers, suppliers, and grower networks.
- Maintain accurate ERP entries and track contract execution, amendments, and closures.
- Check and code freight invoices before submitting to Finance.
- Manage and update grower ticket uploads and other operational records.
- Liaise with logistics, procurement, suppliers, customers, banks, and inspection agencies.
- Provide timely updates and resolve operational issues to ensure smooth execution.
Requirements
- Bachelor's degree in supply chain, Logistics, International Business, Commerce, or related fields.
- 23 years of experience in export documentation, logistics coordination, or commodity operations.
- Strong knowledge of Incoterms, COO, BL, LC, and export documentation.
- Proficiency in ERP systems and advanced Excel skills (VLOOKUP, Pivot Tables).
- Excellent written and verbal communication skills.
