1) Job Purpose

To plan, organize, track and coordinate various activities of routine capex procurement in Aluminium Business & Mining Projects with a view to ensure completion of ordering process within budget and given timeline. To be based out of unit location and work closely with users and functions to prepare negotiation calendar for the year basis the approved capex plan for the financial year, and ensure packages are made ready for final negotiation at SPF as per the calendar. To handle enquiry management in collaboration with project teams, coordinate with end users for specification rationalization, follow up for technical evaluation reports, plan and organize techno commercial meetings amongst plants / corporate functions, suppliers and SPF, prepare term sheets based on outcome of the meetings, prepare bid tabs etc.

To plan and organize on time hedging of forex payment as per payment terms in coordination with Risk Management Team and give periodic feedback to them for all imported orders, for forex rollovers in coordination with unit finance and project team.

To coordinate with Treasury for forex payment covering LC, CAD etc. which also includes coordination with vendors for acceptance of LC draft, issue change of order etc.

To drive and implement digitization of the various manual processes currently in practice for the import/ forex payment related jobs.

2) Key result areas/ Principal Accountabilities

Post- negotiation: Documentation including preparation of Contract / purchase orders

1. Prepare contract / foreign purchase orders as per agreed terms and conditions.
2. Coordinate with vendors for on time order acceptance

Coordination with Import function and Treasury for post ordering activities related to forex payments

1. Verify accuracy of incoming invoices against PO terms for supplier compliance.
2. Coordinate with Plants, Treasury, Suppliers to ensure timely receipt of documents at our banks.
3. Collaborate with Plants & Import Department for expeditious clearance, including follow-up on delayed original documents.
4. Assist Units in preparing draft LC applications to support trade transactions.
5. Ensure Treasury terms align with statutory requirements resolve discrepancies with suppliers as needed.
6. Resolve supplier-dispute issues between units where applicable.
7. Issue change orders when necessary to ensure compliance with LC requirements.
8. Coordinate with Treasury for timely amendment of outstanding Letters of Credit (LCs).
9. Collaborate with Hedging Desk on rollover arrangements in case of delayed payments.
10. Drive digitization efforts by transitioning away from manual procedures towards online processes.
11. Work closely with Import & Treasury teams to review and resolve outstanding cases in IDPMS, as needed.