Job Description: Sr Manager - Secretarial Department
Key Responsibilities
- Ensure timely and accurate compliance with the Companies Act, SEBI (LODR) Regulations, Depository Laws, SEBI (PIT) Regulations, Takeover Code, FEMA-FDI, FOCC, downstream investments, fund raising activities (NCDs / CCPS / equity infusion), IEPF compliances, and other applicable laws and regulations.
- Manage stock exchange filings and MCA filings (XBRL/PDF), including IEPF-related filings and reconciliations, and maintain statutory registers and records.
- Manage and support Board, Committee, and Shareholder meetings, including preparation of agendas, notices, resolutions, and minutes; and oversee postal ballot, Annual Report, BRSR, and e-voting processes.
- Coordinate with the Registrar and Transfer Agent (RTA), auditors, and internal stakeholders.
- Administer compliance tools such as SDD, PIT, and ESOP platforms, and manage grant, vesting, and exercise of ESOPs across the group.
- Coordinate and prepare the Annual Report.
- Drive secretarial audits and coordinate governance and compliance assurance activities.
- Liaise with stock exchanges, SEBI, ROC, RBI, AD Banks, IEPF Authority, and other statutory authorities for approvals, filings, audits, inspections, and regulatory communications.
- Support the implementation and amendment of compliance frameworks, policies, and procedures under the Companies Act and SEBI Regulations.
- Maintain statutory books and registers of members, directors, and other key corporate records.
- Provide legal and strategic advice, and ensure that regulatory updates are effectively communicated and implemented across the organization.
Candidate Profile
- Qualified Company Secretary (ACS/FCS); LLB preferred.
- 7-10 years of relevant experience in the Secretarial Department of a widely held company.
- Strong understanding of secretarial, legal, and regulatory frameworks.
- Excellent communication, organizational, leadership, and stakeholder management skills.
(ref:iimjobs.com)
