Tendering Manager

Designation: Tender Executive / Tender Manager

Department: Tender

Responsible for end-to-end tender management — identifying opportunities, preparing and submitting bids, ensuring compliance, and coordinating with technical, finance, and legal teams to maximize successful contract acquisition.

1. Tender Identification & Tracking

• Track government (CPWD, PWD, MSEDCL, e-Procurement portals like GeM, CPPP) and private tenders relevant to the company's scope

• Maintain a tender tracker with deadlines, EMD, tender fee, and eligibility criteria

2. Documentation & Compliance

• Study tender documents (NIT, BOQ, technical/financial bid formats)

• Prepare and compile eligibility documents: company registration, GST, PAN, turnover certificates, work experience/completion certificates, ISO/quality certifications

• Ensure compliance with technical and commercial terms before submission

3. Bid Preparation

• Prepare technical bids (methodology, manpower, machinery, past experience)

• Coordinate with estimation/costing team for BOQ rate analysis and financial bid preparation

• Prepare EMD/Bid Security (DD, BG, or online payment)

4. Coordination

• Liaise with clients/consultants for pre-bid meetings and clarifications

• Coordinate internally with design, execution, finance, and legal teams for supporting documents

• Follow up on tender status, technical bid opening, and financial bid results

5. Post-Award Process

• Assist in LOA/Work Order documentation and agreement/contract finalization

• Handle notarization, stamp duty, and agreement execution (as per project needs)

• Hand over tender file to project execution team with all terms & conditions

6. Record Keeping & Reporting

• Maintain digital and physical records of all submitted tenders (won/lost)

• Prepare MIS reports on tender participation, success ratio, and pending tenders

• Track renewal of registrations, licenses, and certificates needed for future tenders

• Knowledge of e-tendering portals (GeM, CPPP, state PWD portals)

• Proficiency in MS Office/Excel, AutoCAD (for BOQ/drawing reference if construction-related)

• Understanding of BOQ, rate analysis, and estimation basics

• Good drafting and documentation skills

• Time management — tenders are deadline-driven

• Diploma/B.E. in Civil/Electrical Engineering (or relevant field) — or Commerce graduate with tender experience

• 2–5 years of experience in tendering/bid management (construction, infrastructure, or govt. projects preferred)

• Number of tenders submitted on time

• Tender success/win ratio

• Documentation accuracy and compliance

• Timely follow-up leading to work order conversion