Tender Operations Role Intern (GEM)

Company Description

Urbankrate Solutions is an innovative digital solutions company that specializes in AI-powered web technologies, custom software development, eCommerce solutions, UI/UX design, and digital marketing. Focused on driving technological advancements, Urbankrate delivers tailor-made solutions that meet the evolving needs of its clients. The company leverages cutting-edge tools and strategies to help businesses thrive in a competitive digital landscape. Urbankrate is committed to fostering creative and dynamic solutions for its clients.

Role Summary

Assist in managing end-to-end government tender participation through the Government eMarketplace (GeM) portal, including tender discovery, documentation, bid submission, and post-award coordination while ensuring compliance with government procurement guidelines.

Location: Remote

Type: Unpaid Internship

Duration : 3 Months (Flexible)

Perks: Letter of Recommendation (LOR) & Completion Certificate

Key Responsibilities

Tender Identification & Analysis

• Search and track relevant tenders on the GeM portal daily
• Analyze bid eligibility criteria, technical specifications, and commercial terms
• Prepare tender opportunity reports and share with the sales/management team
• Maintain tender calendar and submission deadlines

Documentation & Compliance

• Collect and verify required documents (GST, PAN, MSME, ISO, company certificates, etc.)
• Prepare technical and commercial bid documents as per tender requirements
• Ensure compliance with government procurement policies and formats
• Organize and maintain digital tender documentation repository

Bid Preparation & Submission

• Assist in uploading bids on the GeM portal
• Prepare price sheets and BOQ (Bill of Quantity) formats
• Coordinate with internal departments for technical specifications
• Handle bid submission before deadline and troubleshoot portal errors

Data Management & Reporting

• Maintain tender database (won/lost analysis)
• Prepare weekly/monthly tender activity reports
• Identify improvement opportunities in bidding strategy

Skills Gained / Required

• Understanding of Government Procurement Process
• Documentation & Compliance Management
• MS Excel & Data Handling
• Attention to Detail
• Communication & Coordination
• Basic Financial/Commercial Understanding
• GeM Portal Handling