Job Description

JOB DESCRIPTION – TENDER EXECUTIVE

Position: Tender Executive

Industry: International Trading Company

Experience: Minimum 2 years relevant experience

Employment Type: Full-time

Location: Trivandrum, Kerala

Job Summary

We are looking for a Tender Executive with hands-on tender management experience to manage the tender process across India, from tender identification and analysis to bid submission and follow-up.

Key Responsibilities

Identify and monitor relevant government, PSU and private tenders across India.
Handle tenders through GeM, CPPP and state e-procurement portals.
Analyse tender requirements, eligibility criteria, BOQs and commercial conditions.
Prepare technical and commercial bids, compliance statements and required documents.
Coordinate with management, suppliers and other stakeholders for quotations and documentation.
Coordinate pricing and ensure accurate and timely bid submission.
Monitor corrigenda, amendments, clarifications and tender deadlines.
Coordinate EMD, tender fees, BG/PBG and other requirements, where applicable.
Follow up on tender evaluation, negotiations, results and purchase orders.
Maintain tender records and provide regular updates to management.

Required Qualifications & Experience

Bachelor's degree in Commerce, Business Administration, Management or a related field.
Minimum 2 years of hands-on tender management experience.
Practical experience with GeM, CPPP and e-procurement portals.
Experience in preparing and submitting technical and commercial bids.
Good knowledge of BOQs, tender compliance and documentation.
Strong MS Excel skills.
Good communication, coordination, negotiation and follow-up skills.
Ability to manage multiple tenders independently.

Key Skills

Tender Identification & Analysis
GeM & E-Procurement
CPPP
BOQ & Bid Preparation
Technical & Commercial Bids
Tender Compliance
Documentation
Pricing & Vendor Coordination
Negotiation & Follow-up
MS Excel

Ideal Candidate

A hands-on tender professional who can independently manage the tender process with strong attention to detail, commercial awareness and deadline management.

Candidates with only general administrative experience and no practical tender submission experience will not be considered.