Job Description
We are looking for Tender & Commercial Executive
Position Title: Tender & Commercial Executive
Department: Commercial / Business Operations / Contracts.
Job Location: Bangalore
Experience: 3–6 Years
Qualification: Bachelor's Degree in Commerce, Business Administration, Engineering, or related field.
• MBA or equivalent qualification will be an added advantage
About the Company
We design, develop, and manufacture sensing, processing, communication, and guidance systems for surveillance, reconnaissance, targeting, and control. We have developed a diversified product portfolio including thermal imaging cores, weapon sights, hand-held thermal imaging binoculars, targeting systems, missile seekers, fire control systems, missile guidance systems, and more to enable autonomy on the battlefield.
Our expertise spans design capabilities across Electro-Optics and Infrared Systems (EO/IR) and embedded vision systems, serving both Indian and global companies.
We are committed to delivering cutting-edge defense and imaging solutions with innovation, precision, and operational excellence.
Job Summary
We are looking for a proactive and detail-oriented Tender & Commercial Executive to manage end-to-end tendering, bid management, commercial documentation, and customer coordination activities. The ideal candidate should have hands-on experience in handling Government and Defence tenders through GEM and various e-procurement portals.
The role requires strong analytical, coordination, and communication skills to ensure timely submission of bids, smooth contract execution, and effective customer engagement.
Key Responsibilities
Tender & Bid Management
• Conduct detailed study and analysis of tender documents including:
o RFP (Request for Proposal)
o NIT (Notice Inviting Tender)
o GCC (General Conditions of Contract)
o QR, STC, VQC
o Annexures and technical specifications
• Prepare and compile comprehensive technical and commercial proposals in line with tender requirements
• Handle online and offline bid submissions through:
o GEM Portal
o E-procurement platforms
o Other Government tender portals
• Ensure timely and accurate submission of all required bid documents
Reverse Auction & Evaluation Support
• Manage the complete bid process including:
o Online Reverse Auctions (RA)
o GEM bidding procedures
• Coordinate and respond to customer queries during:
o Technical evaluation
o Commercial evaluation
o Financial clarification stages
• Support order finalization and post-award activities
Contract & Documentation Management
• Prepare order acknowledgements and contractual documents
• Coordinate issuance of:
o Performance Bank Guarantees
o Security Bank Guarantees
o Advance Bank Guarantees
• Maintain proper documentation and records related to bids and contracts
Customer & Internal Coordination
• Communicate effectively with customers for smooth contract execution
• Address customer concerns and proactively resolve issues
• Coordinate with production and operations teams to ensure timely material supply as per delivery schedules
Billing & Payment Follow-up
• Prepare invoices along with supporting documents
• Follow up with customers for payment processing and outstanding collections
Vendor Registration Management
• Handle vendor registration and enlistment activities
• Manage renewals and documentation for existing registrations
Required Skills
• Strong understanding of Government / Defence tendering processes
• Hands-on experience with GEM Portal and E-procurement platforms
• Knowledge of commercial documentation and contract management
• Excellent communication and coordination skills
• Strong analytical and organizational abilities
• Proficiency in MS Office (Excel, Word, PowerPoint)
• Ability to manage multiple tenders and deadlines simultaneously
Preferred Skills
• Experience in Defence, Aerospace, Manufacturing, or Engineering industry preferred
• Familiarity with Government procurement procedures and contract terms
• Understanding of banking documentation related to guarantees and commercial transactions
Reporting To
Commercial Manager / Business Operations Head
Employment Type
Full-Time
Compensation
As per industry standards and company norms
Why Join Us
• Opportunity to work in a cutting-edge defence technology environment
• Exposure to large-scale Government and Defence projects
• Collaborative and innovation-driven workplace
• Strong career growth and learning opportunities
Thanks & Regards,
Chenden J
[Confidential Information]
