We are seeking a highly organized and technically sound Technical Executive Assistant to the CEO. The ideal candidate will have a strong mechanical engineering background, deep understanding of technical/industrial environments, and the ability to manage the CEO's professional and personal coordination seamlessly. This role requires discretion, technical awareness, and excellent stakeholder management.
Key ResponsibilitiesTechnical & Business Support
- Act as a technical sounding board for the CEO on engineering, project, and industry-related matters.
- Review and summarize technical documents, drawings, proposals, presentations, and reports.
- Coordinate with engineering, projects, sales, operations, and external technical partners.
- Assist in preparing technical notes, meeting briefs, MOMs, and action trackers.
- Understand industry workflows and ensure smooth technical communication across departments.
Executive & Administrative Support
- Manage the CEO's calendar, appointments, and priorities efficiently.
- Organize and coordinate internal and external meetings, board meetings, and client interactions.
- Prepare presentations, emails, reports, and confidential correspondence on behalf of the CEO.
- Track follow-ups, deadlines, and strategic action items.
Travel & Personal Coordination
- Plan and manage domestic and international travel including flights, visas, accommodation, and local logistics.
- Coordinate food preferences, stay arrangements, and travel comfort.
- Handle personal scheduling and coordination, including family-related commitments when required.
- Ensure seamless travel and meeting experiences for the CEO.
Stakeholder & Communication Management
- Serve as a key point of contact between the CEO and internal teams, clients, consultants, and partners.
- Handle sensitive and confidential information with utmost professionalism.
- Represent the CEO in meetings when required and ensure clear communication of outcomes.
Required Skills & Competencies
- Strong technical foundation in Mechanical Engineering.
- Understanding of technical industries such as HVAC, Data Centers, Manufacturing, EPC, or Industrial Projects (preferred).
- Excellent written and verbal communication skills.
- High level of confidentiality, maturity, and professionalism.
- Exceptional organizational, multitasking, and time-management abilities.
- Proficiency in MS Office, presentations, documentation, and email drafting.
- Willingness to travel and support dynamic schedules.
