Team Member Store & Raw Material (Accounts Payable)

1. Stores and Raw Material Bill Passing: Timely bill passing and payments to vendors

• Ensure invoices are accurately recorded in the workflow tool and coded in the ERP financial system
• Verify the accuracy of invoice data for ensuring compliance with company policies and resolve any discrepancies
• Process store and raw materials bills against purchase orders (PO) and other supporting documentation on a timely basis
• Process each invoice posting for deductions (LD clause, ABG/PBG clause, quality calculations) and bonus (salt & Coal related) as per PO terms
• Process accurately debit notes and credit notes as a when require on time
• Monitor receipt of goods against vendor advances along with bank guarantees, ABG and PBG and follow-up with relevant teams for prompt action
• Perform GR/IR clearing, vendor clearing, debit balance etc. as required
• Monitor Retention Money GL and take necessary action on timely basis
• Collect data from concern unit team (Finance) for posting accounting entries of provisions, prepaid entries, creditor reinstatement on timely basis
• Process import related bills by processing vendors bills and perform appropriate accounting entries

2.Vendor Management & Reporting: Create & maintain accurate vendor records and prepare reports for management

• Prepare reports for Accounts payables such as Variance report, ageing report etc. as requested by management
• Any exceptional cases to highlighted and escalate on time
• Support to roll out of any new process &system

3. Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality

• Adhere to Standard Operating Procedures (SOP) and compliance of DOA, policies, procedure, instructions, if any for the defined activities
• Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs

4. Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits

• Manage the receipt of TDS/TCS certificates from vendors on timely basis
• Ensure compliance of legal provision & procedure of Income tax, FEMA & GST across the assigned activities
• Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions
• Follow SOPs to ensure Corporate Governance and regulatory compliances

5. Coordination with Stake Holders:Ensure to resolve all queries on time

• Coordinate with respective departments and respond to vendor queries in a timely manner
• Coordinate with concern unit team (Technical & Finance) for any discrepancy in Vendor bills and other details related to invoice processing
• Lead the process of balance confirmation of vendors on defined frequency.
• Reconcile accounts payable transactions to ensure accurate financial reporting
• Assist with audits and other compliance activities as needed by teams
• Any other activity that the management may assign from time to time.