Roles and Responsibilities :
- Coordinate interviewer availability and manage calendars for both virtual and in-person interviews across time zones.
- Schedule and send formal calendar invites to interviewers and candidates, ensuring inclusion of all necessary details such as job descriptions, interview links, or office location.
- Book meeting rooms and arrange security gate passes for in-person interviews.
- Ensure timely and professional email communication with candidates and stakeholders throughout the interview process.
- Share interview evaluation forms and feedback templates with panelists in advance of interviews.
- Send interview reminders and manage rescheduling requests as needed, ensuring minimal disruption to interview timelines.
- Track and follow up on calendar acceptance from all participants.
- Maintain real-time updates of interview progress and status in Workday, ensuring accuracy and compliance.
- Organize follow-up meetings and debriefs post-interview to capture panel feedback.
- Follow up with hiring managers and interviewers to ensure timely submission of interview evaluations and ratings on Workday.
- Coordinate the candidate interview travel reimbursement process, including document collection and submission to relevant internal teams.
Qualifications & Experience:
- Bachelor s degree in human resources, Business Administration, or related field.
- 0 2 years of experience in HR coordination or talent acquisition support, preferably within a shared services or multinational environment across the APAC, EMEA, or Americas regions.
- Hands-on experience with ATS platforms (preferably Workday).
- Proficiency in Microsoft Outlook, Excel, and MS Teams.
- Strong organizational and time management skills with a sharp eye for detail.
- Ability to handle multiple priorities and stakeholders in a fast-paced, global setup.
- Collaborative, service-oriented mindset with a strong sense of accountability.
- Willing to work in EMEA region shift.
