1.Workday System Administration & Support:
- Oversee and manage the Workday onboarding process for new hires across multiple global locations.
- Ensure new employees are properly set up in Workday, including completing necessary documentation, benefits enrollment, and tax forms.
- Provide guidance to new hires on how to navigate Workday for self-service tasks, such as updating personal information, viewing paystubs, and managing benefits.
2.Global Onboarding Coordination:
- Work closely with local HR teams to ensure that global compliance requirements are met within Workday for each region (i.e., tax laws, work permits, benefits offerings).
- Customize and configure Workday onboarding templates, workflows, and notifications for various countries to ensure a consistent yet region-specific experience.
- Ensure timely completion of onboarding tasks and that all required documents are submitted and properly stored in Workday.
3.Cross-Functional Collaboration:
- Partner with HR, IT, Legal, and other departments to ensure a seamless onboarding experience for new employees.
- Collaborate with the Learning and Development team to ensure that relevant training modules are assigned to new employees within Workday.
- Liaise with IT to ensure new hires have the necessary technology and access to relevant systems, including Workday, before their start date.
4.Employee Experience & Engagement:
- Develop and implement strategies to improve the global onboarding experience, ensuring that new hires feel welcomed, informed, and prepared for their first day.
- Provide virtual orientations or webinars on how to use Workday and other systems.
- Monitor feedback from new hires regarding the onboarding process and Workday experience to continuously improve the onboarding journey.
5.Reporting & Analytics:
- Utilize Workday reporting tools to track and measure the success of onboarding programs, providing insights to HR leadership for continuous improvement.
- Create regular reports on onboarding progress, compliance, and completion rates for global teams.
- Analyze global onboarding metrics to identify trends, gaps, and areas for improvement in the onboarding process.
6. Continuous Process Improvement:
- Stay updated on the latest Workday features, enhancements, and best practices.
- Recommend process improvements to streamline and enhance the onboarding experience, leveraging Workday capabilities to drive efficiency.
- Test and implement new Workday features or updates related to the onboarding process.
Qualifications:
- Bachelors degree in Human Resources, Business Administration, Information Systems, or a related field (preferred).
- 10+ years of experience working with Workday, specifically in onboarding or HRIS administration (preferred).
- Strong understanding of Workday onboarding modules and functionalities.
- Knowledge of global HR and compliance standards, including payroll, benefits, and labor laws in multiple regions.
- Excellent communication skills, with the ability to provide clear and detailed instructions to employees from diverse backgrounds.
- Strong organizational skills with attention to detail and the ability to manage multiple onboarding projects simultaneously.
- Proficiency with MS Office Suite and reporting tools; experience in Workday reporting is a plus.
- Experience in cross-functional collaboration and working with remote teams.
