Support Welfare & Compliances

Job Description

Apprenticeship Management

. Coordinated apprenticeship recruitment, including candidate registration on the NAPS portal and completion of e-KYC formalities.

. Arranged pre-employment medical examinations, issued apprenticeship contracts, facilitated joining formalities, distribution of PPE, and organized induction and safety training programs, plant allotment etc..

. Conducted monthly diary reviews and apprentice assessments to monitor progress and compliance.

. Uploaded monthly attendance records on the NAPS portal.

. Processed apprentice stipends through the NAPS portal under the Direct Benefit Transfer (DBT) system and managed related grant procedures.

. Completed apprentice profile creation and uploaded required documents on the Gujarat Skill Development Mission (GSDM) portal for grant claims.

. Managed the quarterly Mukhyamantri Apprenticeship Training Scheme (MATS) grant application and submission process, successfully securing grants totalling 1.26 crore to date

. Coordinated final assessments for course-completing apprentices and uploaded assessment details for mark sheet and professional certificate generation.

. Maintained apprenticeship records and ensured compliance with NAPS, GSDM, and State Government apprenticeship requirements.

Medical

Managed the end-to-end processing of non-cashless medical claims, including document verification, claim summary preparation, and timely submission of claim files to the TPA for settlement.

Providing 24/7 assistance to employees and their family members on medical-related matters, coordinating with TPAs and hospitals, and ensuring the timely resolution of issues.

Facilitated reimbursement of medical treatment expenses for operative employees under the Hospitalization and Special Approval Schemes and arranged advance payments for employees undergoing treatment for critical illnesses.

Managed Group Personal Accident (GPA) claim intimations and document submissions coordinated the claim settlement process and ensured timely disbursement of settled claim amounts to the concerned employees upon receipt from the insurance company into the company account.

Welfare

Processed short-term advances and welfare benefits, including Education Advance, House Maintenance Advance, Medical Advance, Marriage Loan, and Marriage Gift assistance.

Facilitated employee benefits under the Shiksha Appreciation Scheme, covering rewards for 10th and 12th standard achievements, higher education support, laptop assistance, home loan interest subsidy, maternity benefits, and other schemes offered by the Gujarat Labour Welfare Board.

Coordinated the annual Diwali sweet distribution program, including employee data preparation, distribution planning, and timely delivery to employees.

Coordinated the listing, procurement, and distribution of uniforms, winter jackets, and raincoats for employees and new joiners.

Maintained and updated employee uniform size records to ensure proper fitting and arranged wearer trials whenever required.

Organized farewell ceremonies and related arrangements for superannuated employees.

Coordinated long-service award functions and ensured timely recognition of eligible employees.

Prepared monthly birthday gift lists and ensured advance distribution to employees.

Managed 1,400 employee lockers at the employee punching gate, overseeing repairs, preventive maintenance, lost-key replacement, key distribution, and accurate record-keeping of locker keys.

Induction programs for new employees on social security provisions, employee welfare benefits, and company welfare schemes to enhance awareness and utilization of available support services.

Handled (EDLI) death claim processing, including document preparation, claim submission, follow-ups with concerned authorities, and ensuring timely credit of claim amounts to beneficiaries bank accounts.

Raised Material Issue Vouchers (MIVs) for welfare items and consumables.

Processed bills and coordinated payments for locally purchased welfare items, gas cylinders, and other related consumables.

Admin

CFSA auditing and report.

Day to day Interaction with employees regarding their queries about welfare related subjects and providing solutions to them.

Canteen

Canteen services during plant shutdowns on site additional provisions for convenience.

Tea and snacks arraignments for departments organising functions and training programs.

Canteen - Regular hygiene checks and timely quality auditing.

Food quality improving process through suggestions taken from employees.

Maintaining good canteen and employee relations.

Correctly follow equipment safety and service schedules.

Disposables and utilities stock is maintained as per requirements.

Drinking water service providing in required area.

Providing DMT and monthly safety training to canteen staff